Accounting Assistant (Entry Level)

Job Description

Job Description

Job Title: Accounting Assistant

Job Description

The Accounting Assistant supports core accounting operations across accounts payable, accounts receivable, payroll assistance, and general ledger activities. This role provides broad exposure to all facets of accounting, working closely with multiple departments to ensure accurate financial records, timely processing of transactions, and reliable reporting. The position is ideal for someone who wants to grow within an organization and progressively take on greater responsibility in finance and accounting.

Responsibilities

• Support month-end reconciliations by preparing, reviewing, and reconciling financial data to ensure accuracy and completeness of the general ledger.
• Create purchase orders and send them to vendors, ensuring all required information is accurate and properly documented.
• Reconcile vendor statements to internal records, identify discrepancies, and work with vendors and internal teams to resolve any issues.
• Receive and process accounts payable invoices, verify accuracy, and ensure timely entry and approval in the accounting system.
• Create and send accounts receivable invoices to customers, ensuring correct billing details and timely distribution.
• Assist with payroll calculations and maintain HR-related records, helping to ensure employees are paid accurately and on time.
• Process employee expense reports, verify supporting documentation, and ensure compliance with company policies.
• Post accounting entries into Sage 100 or a similar ERP system, maintaining accurate and up-to-date financial records.
• Assist in generating reports and financial statements for various departments, providing clear and accurate financial information to internal stakeholders.
• Support ad hoc accounting and finance projects as needed, contributing to process improvements and special initiatives.
• Collaborate with cross-functional teams, including sales, service, warehouse, and leadership, to support their financial information needs and resolve accounting-related questions.

Essential Skills

• Experience performing basic accounting tasks in at least one of the following areas: accounts payable, accounts receivable, or an accounting internship.
• Proficiency with intermediate Excel, including pulling reports, generating and manipulating data, and using formulas for analysis.
• Experience using Sage 100 or another ERP system for posting entries and managing financial data.
• Strong attention to detail and accuracy when processing invoices, reconciliations, and financial entries.
• Effective written and verbal communication skills, with the ability to work cross-functionally and support multiple departments.
• Ability to manage multiple tasks, prioritize work, and meet deadlines in a dynamic environment.
• Willingness to learn, take initiative, and grow into expanded responsibilities within the accounting function.

Additional Skills & Qualifications

• Bachelor’s degree in Accounting is preferred but not required.
• Experience working with both accounts payable and accounts receivable processes.
• Familiarity with generating financial reports and assisting with financial statement preparation.
• Comfort working in a small, close-knit team environment where feedback is direct and expectations are high.
• Adaptability to varying workloads and the ability to remain organized during peak periods.

Work Environment

The role is based in an open office environment with approximately 22 team members. The Accounting Assistant interacts regularly with a variety of groups, including sales, service, warehouse staff, customers, and leadership. The culture is tight-knit and collaborative, with a direct communication style and an expectation that team members handle feedback constructively and professionally. The pace of work varies throughout the year, with busier periods during key accounting cycles such as month-end and seasonal peaks. The position uses tools such as Sage 100 or similar ERP systems and Microsoft Excel on a daily basis. Professional office attire is expected, aligned with a traditional office setting.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to dnatoli @astoncarter.com along with your availability for a 10-minute phone call.

This is a Contract to Hire position based out of Parsippany-Troy Hills, NJ.

The pay range for this position is $20.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Parsippany-Troy Hills,NJ.

This position is anticipated to close on Jul 28, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.