Tradeshow Coordinator

Job Description

Job Description

Overview

CORT Tradeshow and Events is hiring immediately for a Tradeshow Coordinator in Secaucus, NJ!!

CORT provides furniture rental solutions to trade shows and events including festivals, weddings, corporate events, or even the Superbowl! The Trade Show Coordinator serves as the key liaison between General Contractors and CORT Operations teams to ensure seamless execution of trade shows and events. This role manages the full delivery lifecycle—from pre-event coordination and scheduling to on-site direction and post-event follow-up. Coordinators verify furniture quality and placement, resolve service issues in real time, and act as the face of CORT on show site. Their proactive communication and problem-solving skills are essential to maintaining strong client relationships and ensuring successful, efficient event setups.

This is a hands-on position that is performed 80% of the time onsite at Tradeshows and about 20% from the office. Travel requirements estimated 25%.

Pay: Starting at $65,500, annually.

Schedule: Ability to work a flexible schedule, including nights and weekends, is required.

Responsibilities

• On-site Coordination & Customer Service: Lead and manage all tradeshows. Serve as the primary on-site contact for contractors, clients, and exhibit houses; oversee move-in/move-out; resolve service issues; ensure quality standards; and secure add-on orders.
• Pre/Post Show Administrative Work : Handle delivery/pickup scheduling, documentation, order updates, invoicing prep, and communication with internal teams and clients. Includes generating reports and completing expense paperwork.
• Contractor & Client Communication: Act as the main point of contact for General Contractors and clients; maintain relationships through regular service calls and 24/7 availability; communicate commitments and updates to Operations and Management.
• Pre-Con & Internal Planning Meetings: Represent CORT at pre-con meetings with contractors; lead district pre-con meetings to inform operations; communicate delivery plans and commitments.
• Floorplan & Logistics Management: Map orders to floorplans; instruct operations on truck management and delivery strategy; coordinate booth placement and delivery flow.
• Order Accuracy & Quality Assurance: Audit and reconcile orders; verify inventory; perform booth checks; propose product substitutions; ensure accurate and complete fulfillment.
• Temporary Labor & Union Oversight: Supervise temporary labor and provide direction to unionized crews on-site to ensure proper product placement and service execution.
• General Availability & Support: Be available for customer calls and last-minute changes; assist with cancellations, add-ons, and service recovery as needed.
• Other duties as assigned

Qualifications

• High School Diploma or GED equivalent required; Associate or higher degree preferred
• Prior experience in customer service, event or tradeshow coordination, project management, and/or administrative work is preferred
• Valid driver license, current valid insurance, and clean MVR for the past 3 years. MVR must be maintained as clear; license and personal car insurance must remain valid throughout employment.
• Able to work a varying schedule; including nights and weekends
• Willing to travel approximately 25% of the time
• Reliable transportation to travel to trade show locations to assist with logistics and management of the show