Executive Assistant I_MA10
Job Title: Executive Assistant I_MA10
Location: Houston, TX
Duration: 12 months on Contract
Job Description:
Note: Candidate must have experience in scheduling international travel and management of VISA process.
Main responsibilities:
• Manage scheduling/calendar for executive(s).
• Draft, review and send communications on behalf of company executive(s).
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings (room reservations).
• Act as the point of contact among executives, employees, clients, and other external partners.
• Prioritize emails and respond when necessary on behalf of executive.
• Coordinate travel arrangements, including Visa applications.
• Budget and expense reporting.
• Maintain various records and documents for company executive(s).
• Organize team communications and plan events, both internal and off-site.
• Office Management – work closely with Facilities; office assignments, onboarding, HSE, IT, office supply orders, Ariba requests.
Software Knowledge (helpful but not required)
• SAP Ariba
• Teams
• MS
• SharePoint
• Concur
Standard Background / 10 panel drug + BAT
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