ACCOUNTS RECEIVABLE CLERK

Job Description

Job Description

Position Title:

Accounts Receivable Lead

Job Classification:

Non-Exempt (from Fair Labor Standards Act)

Type of Position:

Full-time

Location:

Williamstown, NJ

Reports to:

Accounting Manager

Requirements:

5+ years of experience

Education:

High School Diploma or Equivalent

TRAVEL:

Approximately 0-15%

Company Overview: A growing company with local roots, COPS Monitoring offers a competitive salary along with many great benefits such as Health Insurance, 401(K), Tuition Reimbursement, and great company events! The security industry is exciting, and the company offers opportunities for growth and advancement, all while maintaining a family atmosphere.

Position Overview: The Accounts Receivable Lead will lead and develop the AR Team, consisting of AR Clerks & a Collection Specialist. Will help assist the Accounting Supervisor with supporting the monthly revenue cycle and overseeing all cash and collections functions, while ensuring accuracy and efficiency in the department.

Key Competencies:

• Proven work experience in an Accounts Receivable leadership role, or similar role
• Extensive knowledge of Accounts Receivable and billing systems
• Ability to conduct detailed research of billing and accounts
• Ability to prioritize and multi-task
• Excellent organizational skills
• Ability to transfer knowledge and train staff members, while motivating them to do their best
• Ability to work cooperatively with other departments and leadership
• Proficiency in MS Office, especially Excel (creating spreadsheets and using formulas)
• Experience maintaining confidentiality and handling sensitive financial information
• Strong written and verbal communication skills

Key Responsibilities:

• Lead the Accounts Receivable department, including collections
• Monitor accounts receivable for trends and early warning signs; make recommendations and escalate concerns as necessary. Maintain and improve department metrics including Days Sales Outstanding, AR Turnover, and aged accounts
• Monitor staff group phone and schedule proper coverage
• Monitor the Accounting email mailbox and respond as necessary
• Handle customer rate changes, acquisitions, buyout calculations, & credit calculations
• Resolve escalated dealer questions and billing needs
• Review and respond to internal billing inquiries
• Oversee the creation and entering of monthly auto credit cards
• Oversee processing of ACH’s, CC, and Wires/Returns
• Review daily reconciliation of payments to ensure everything balances
• Audit third party vendor invoices and ensure customers are being billed properly for these services
• Assist with the monthly billing process, including completing and reviewing manual billing spreadsheets as necessary
• Work proactively to identify potential efficiencies and assist with implementing them
• Provide additional support to the Accounting Supervisor, Accounting Manager, and other members of the executive team as requested
• Perform other related duties as assigned

Physical demands, work environment, and attendance requirements : The physical demands, work environment, and attendance requirements characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Physical Demands: Minimal physical demands.
• Work Environment: The noise level in the work environment is usually minimal.

We are proud to offer equal employment opportunities (EEO) to all regardless of race, gender, ethnicity, disability, or veteran status. We maintain a drug-free workplace.

Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid sick time

Paid time off

T uition reimbursement