Associate Project Manager

Job Description

Job Description

POSITION: Associate Project Manager

REPORTS TO: Manager of Client Projects

OBJECTIVE: The Associate Audiovisual Project Manager is responsible for assisting in the planning, execution, and management of audiovisual (AV) projects from inception through to completion. Working closely with senior project managers, vendors, clients, and internal teams, the Associate will ensure that AV projects are delivered on time, within budget, and to the satisfaction of the client. This role requires a combination of technical understanding, project management skills, and excellent communication abilities.

Note: Since client visits in the NYC tristate area are required, remote candidates will not be considered.

COMPENSATION: Salary, exempt (non-hourly), monthly cell phone stipend.

BENEFITS: Verrex offers a comprehensive benefits package to support the health, well-being, and financial security of our employees. Benefits include:

• Medical, dental, and vision insurance (VSP)
• Company-sponsored 401(k) plan with matching contributions
• Company-paid life insurance and AD&D coverage ($50,000)
• Long-term disability (LTD) insurance
• Optional supplemental life insurance available for purchase
• Healthcare and Dependent Care Flexible Spending Accounts (FSAs)
• Access to AFLAC supplemental insurance products

This benefits summary is intended as a general overview and is subject to the terms and conditions of the official plan documents.

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RESPONSIBILITIES:

• Project Coordination: Assist in the coordination and execution of AV projects, ensuring all milestones and deadlines are met.
• Client Communication: Maintain clear and professional communication with clients, ensuring their needs and expectations are understood and met throughout the project lifecycle.
• Vendor Management: Support the procurement and management of AV equipment and services from external vendors, ensuring they meet project specifications and quality standards.
• Scheduling and Budgeting: Assist in managing project schedules and budgets, tracking progress and identifying potential issues or delays.
• Technical Support: Work with technical teams to ensure that all AV systems are set up and functioning properly, providing troubleshooting support as needed.
• Documentation: Prepare and maintain project documentation, including proposals, contracts, invoices, and reports, ensuring all records are up to date.
• Risk Management: Monitor project risks and help develop mitigation strategies to address any challenges or issues that arise during the project.
• Post-Project Support: Assist in post-project evaluations, including client feedback collection and preparing reports on project performance and outcomes.

SKILLS & QUALIFICATIONS:

• Education: Bachelor’s degree in project management, Audio-Visual Technology, Communications, or a related field (or equivalent work experience).
• Experience: At least 1-2 years of experience in audiovisual or project management roles, preferably within a corporate environment.
• Technical Knowledge: Basic understanding of AV equipment, systems, and technologies (audio, video, lighting, and control systems).
• Project Management Tools: Familiarity with project management software (e.g., Microsoft Project, Asana, Trello) and proficiency in MS Office Suite.
• Communication Skills: Strong verbal and written communication skills with the ability to interact effectively with clients, vendors, and team members.
• Attention to Detail: Ability to stay organized and manage multiple tasks or projects simultaneously while maintaining high attention to detail.
• Problem Solving: Strong analytical skills with the ability to identify issues and proactively work to resolve them.
• Teamwork: Ability to work collaboratively in a fast-paced team environment.
• Flexibility: Willingness to adapt to evolving project needs and shifting deadlines.

PREFERRED QUALIFICATIONS:

• Certification: Avixa CTS
• Advanced AV Knowledge: Deeper understanding of AV systems and their integration within different environments (corporate, event spaces, etc.).
• Event Management Experience: Experience managing audiovisual aspects for large corporate events, conferences, or live productions.

This job description may be revised at any given time by Verrex Management.

Employee Handbook

Please refer to the Verrex Employee Handbook for company policies on such issues as employment wages, salary, benefits, services, reimbursable expenses, employee communications, safety, health, standards of conduct, and corrective action.

Equal Opportunity Employer Statement

Verrex is proud to be an equal opportunity employer. We are committed to creating an inclusive, respectful workplace where everyone can thrive.