Sr. Administrative Assistant

Job Description

Job Description

APPLY DIRECTLY HERE: -administrative-assistant-in-rahway-nj-6810742

The Administrative Assistant provides critical, nearly invisible support to management, acting with a high degree of autonomy to streamline the Executive Team’s daily operations. This role is essential for driving organizational growth by managing complex workflows, anticipating leadership needs, and prioritizing high-impact projects. As a central point of coordination, the Administrative Assistant ensures that directors and executives can operate at peak efficiency, handling everything from high-level scheduling to various special projects with the utmost discretion and professionalism.

Responsibilities

• Act as the primary point of contact between directors/executives and both internal and external clients.
• Manage complex calendars, arrange multi-stakeholder meetings, and provide timely reminders to ensure leadership stays on schedule.
• Coordinate comprehensive travel arrangements and prepare necessary Visa applications for international requirements.
• Monitor office supplies and proactively research advantageous deals or new suppliers to maintain cost-effective operations.
• Produce high-quality reports, presentations, and briefs to support executive decision-making.
• Oversee financial administrative tasks, including the accurate processing of purchase orders and expense reports.
• Develop and maintain an efficient documentation and filing system to ensure data is organized and easily accessible.
• Handle incoming communications by receiving calls, taking detailed messages, and routing correspondence appropriately.
• Attend meetings to take accurate minutes and ensure all data entry is completed with high precision.
• Exercise independent judgment to prioritize a diverse daily workload and handle sensitive information with strict confidentiality.

Education

• High School degree.
• Additional qualification as a personal assistant or advanced administrative certification is considered an advantage.

Experience

• Proven experience as an Administrative Assistant, Senior-level Assistant, or in a similar secretarial position.
• Full comprehension of modern office management systems, procedures, and "office gadgets."
• Excellent knowledge of MS Office and high proficiency in English.

Additional Information

• Skills: Requires exemplary planning, time management, and the ability to multitask in a fast-paced environment.
• Communication: Must possess high-level verbal and written communication skills to represent the Executive Team effectively.
• Logistics: This role requires a self-starter who can work with little supervision while providing an extensive level of support to reach organizational goals.
• HYBRID - 3 days in office/2 days from home

Company Description

Merck Sharp & Dohme Corp. ("Merck") is a leading research-driven pharmaceutical products and services company. Merck discovers, develops, manufactures, and markets a broad range of innovative products to improve human health, directly and through its joint ventures

Imagine getting up in the morning for a job as important as saving and improving lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery or scientific genius to work in collaboration with other like-minded colleagues to pursue and bring hope to countless people who are battling the most challenging diseases of our time. Our team is always evolving, so if you are among the intellectually curious, join us—and start making your impact today.

Company Description

Merck Sharp & Dohme Corp. ("Merck") is a leading research-driven pharmaceutical products and services company. Merck discovers, develops, manufactures, and markets a broad range of innovative products to improve human health, directly and through its joint ventures\r\n\r\nImagine getting up in the morning for a job as important as saving and improving lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery or scientific genius to work in collaboration with other like-minded colleagues to pursue and bring hope to countless people who are battling the most challenging diseases of our time. Our team is always evolving, so if you are among the intellectually curious, join us—and start making your impact today.