Administration Manager

Administration Manager opportunity with Traylor Bros., Inc!

Traylor Bros., Inc. (TBI) is one of the most respected and sought-after tunneling firms in a very specialized industry. We are one of the few companies that possess the ability to complete the most technically demanding underground projects, whether soft ground or hard rock. Our track record of more than 110 projects and 90-plus miles of bored tunnels speaks for itself.

What makes us different?

Our Mission is to excel at constructing complex infrastructure safer, better, and faster by engaging the entrepreneurial and innovative spirit of our team members and providing limitless opportunity for personal and professional growth in a close knit and collaborative organization.

Our Core Values:

Safety . We are committed to providing a safe work environment. This is always our priority.

People . Our talented team is our greatest asset. We provide opportunity, reward performance, and support a positive and balanced work environment.

Innovation. We have the ability to engineer creative solutions to overcome any obstacle.

Ethics. We are honest and ethical in all our business dealings.

Communication. We encourage open and honest communication throughout our organization.

Community. We add value to our industry and the communities in which we work.

Position Summary:

Oversees and coordinates various aspects of business operations to ensure efficiency, growth, and profitability. This position requires strong leadership, strategic thinking, and effective communication skills. The Administration Manager collaborates with department heads, teams, and other stakeholders to drive organizational success.

Key Tasks and Responsibilities

• Communicate regularly with client, vendors, subcontractors, and others outside the organization associated with project and non-project related work.
• Manages office staff and admin assistants
• Responsible for Payroll (processing timesheets and paychecks)
• Manage/monitor project site employee records and files
• Monitor onboarding responsibilities. Manage personnel employment changes, including transfers, new hires, terminations, salary and benefit administration
• Understand union wage, fringe and benefit administration and communicate with and build relationships with local unions
• In charge of Accounts Payable/Receivable (tracking of invoices and payments)
• Manage Material Purchasing (Purchase Orders and Invoicing)
• Monitor IT issues and local network – Coordinates with Corporate IT Department
• Run all processes in OnBase and post to the Accounting software eCMS
• Prepare periodic reports and presentations
• Review job cost for accuracy and timeliness
• Assist in the preparation of client billings
• Assist with Subcontractor/material suppliers change orders and client change orders
• Ensures that licenses and certifications for the project are current
• Responsible for truck licenses, titles and inspections
• Facilities Management (offices and change house for tunnel laborers)
• Handles logistics like travel, accommodations, and office supplies
• Complete Performance Reviews for direct reports, provide feedback and discuss
• Attend and participate in cost report reviews
• Work on special projects

Qualifications:

• Bachelor's degree in business administration, management, or a related field (preferred).
• Proven experience in an administrative management or leadership role.
• Strong analytical, problem-solving, and decision-making skills.
• Excellent communication and interpersonal abilities.
• Familiarity with payroll and accounting (payable / receivable)
• Leadership experience in leading and managing cross-functional teams.