Legal Administrator

Job Description

Job Description

Robert Half is seeking a Legal Administrative Assistant for our law firm client located in Hackensack, NJ. This role will provide critical administrative and operational support to assist a newly hired attorney during their transition into the firm. The ideal candidate will be detail-oriented, organized, and comfortable working in a fast-paced legal environment. Proficiency in NetDocuments , iTimekeep , and Microsoft Outlook is highly preferred.

Location: Hackensack, NJ (On-site, 5 days per week)

Job Type: Full-time (40 hours/week), Temporary (3–4 weeks, potential extension)

Start Date: ASAP (Preferred: Monday, October 30, 2023)

Pay: $25/hour

Key Responsibilities

• Phone & Communication Management
• Answer calls, relay messages, and serve as a professional point of contact for clients and external stakeholders.
• Facilitate communication between the attorney and clients during the transition process.
• Calendar & Appointment Coordination
• Manage the attorney’s calendar, schedule meetings, and coordinate appointments.
• Provide reminders and follow-ups for client and case deadlines.
• Document & Mail Processing
• Receive, organize, and process documents and correspondence.
• Maintain digital and physical files using tools like NetDocuments .
• Case Management Support
• Assist with case file organization and ensure smooth transition of client information into firm systems.
• Office Operations & Billing Support
• Provide general office assistance as needed.
• Enter billing information in iTimekeep and ensure accuracy.

Requirements

• Strong administrative and legal support experience.
• Proficiency in NetDocuments , iTimekeep , and Microsoft Outlook .
• Excellent organizational and communication skills.
• Ability to handle sensitive information and multitask effectively.
• Immediate availability.

• Proven experience working in a legal administrative role or similar position.
• Proficiency in legal files management and e-filing systems.
• Strong understanding of court filing procedures and requirements.
• Familiarity with case management software and tools.
• Excellent organizational and calendar management skills.
• Ability to work under tight deadlines and manage multiple priorities.
• Strong attention to detail and commitment to accuracy.
• Effective communication skills, both written and verbal.