ERP Executive Assistant
- Prioritizing and managing a busy and dynamic calendar of meetings and events.
- Coordinating travel, including developing itineraries, scheduling meetings with critical participants and optimizing and booking travel arrangements.
- Maintaining a central repository for project-related documents, ensuring version control and accessibility.
- Collaborate closely with team members to organize workshops, training sessions, and other related activities.
- Managing sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
- Preparing Documents, Spreadsheets, Slide presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
- Preparing expense reports.
- Reading, researching, collecting and analyzing information as needed and preparing briefing documents with respect to meeting attendees (outside parties), sites, companies, etc., in advance of meetings or other events.
- Completing ad hoc projects as assigned. Under This Roof, We Require
- Bachelor's degree
- Proven experience as a senior administrative assistant or similar role, preferably in a project-driven environment.
- Strong organizational and multitasking abilities with excellent attention to detail.
- Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
- Advanced Proficiency in Google Suite (Gmail, Docs, Sheets, and Slides)
- Flexible hours as dictated by the needs of business for projects and meetings; willingness to travel as needed to support major projects/initiatives (approx. 10% travel)
- Great attitude: You represent the company and our executives in a positive light through consistent follow-through and a can-do spirit.
- Strong business sense: You decipher priorities and make sound judgment calls when needed.
- Commitment to excellence: You perform duties at the highest level possible and strive to consistently improve.
- Excellent communication and time management skills: You interact with people of all levels in a confident, professional manner and you can be relied upon to meet deadlines.
- Integrity and confidentiality: You demonstrate the ability and temperament to work with sensitive, C-level matters. Team-oriented experience and approach. You believe that the team's success is your success
- -and act accordingly.
- Service focus: You are dedicated to meeting the expectations of the CEO, Chief-of-Staff and other senior executives by maintaining effective relationships.
- Creativity and drive: You think outside of the box and act with a sense of urgency.
- We offer a wide range of health insurance options that include medical, dental, and vision for you and your family.
- Our Family-Building benefits support the many different journeys to fertility and parenthood.
- Our robust 401K plan includes an employer match contribution with your pre-tax and/or Roth contributions.
- Other exciting programs and perks are available to help employees achieve work-life balance, including (but not limited to) a wellness program, free financial coaching, a referral program, and product rebates when purchased for an employee's primary residence.
- Professional growth and development are very important to us! We offer internal training programs and courses, as well as a generous tuition reimbursement program.
- We put diversity and inclusion into action with our Employee Resource Groups, which unite employees based on common perspectives, identities, demographic factors, or out of a desire to be an ally.
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