Asset Manager

Job Description

Job Description

Salary: $59,400

PENDING AVAILABILITY OF FUNDS

ASSET MANAGER

Summary
Under the direction of the Regional Asset Manager, the Asset Manager is responsible for the overall management of project operations and supervision of maintenance. Compliance with HUD regulation, PHA policies, local landlord/tenant laws and safety codes required at all times. The spirit of teamwork and cooperation is exemplified by the property manager.

General Administration
Maintain property office in a neat, orderly and businesslike manner at all times
Address resident and community concerns in a professional manner
Hire, train, supervise, discipline and, if applicable, terminate site staff
Maintain up to date, accurate business files and recording keeping systems
Prepare reports, memos, letters, and electronic communication to accurately communicate progress and needs of property
Complete and submit incident reports for all events that may involve injury or damage
Write advertisements, obtain prices and place advertisements in publications
On call 24 hours Respond to all after hour calls
Must answer the company issued cell phone all times, and respond to messages within 15 minutes.

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Collect rents and maintain computer records
Follow up delinquent accounts and pursue collections
Process rent adjustments in accordance with HUD regulations and PHA policies, including obtaining verifications and entering information into computer
Maintain tenant files and related documentation regarding continuing eligibility
Ensure a 0% backlog of tenant recertification and maintain an error rate of 0%
Show vacant apartments utilizing professional marketing procedures, and maintain a high level of continued occupancy by leasing in a timely manner
Send/post all notices regarding compliance to residents when a violation occurs
Assess, recommend, and/or initiate lease termination actions. Preside over lease termination conferences and informal hearings, and prepare written decision. Present PHAs case fair housing hearings and in court settings.
Prepare and submit occupancy reports. Make and be prepared to implement recommendations for improvement.

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Financial Management
Prepare and monitor site budget
Monitor expenses to ensure spending is within budget
Maintain and reconcile propertys declining budget
Prepare and submit financial reports. Make and be prepared to implement recommendations to maintain and achieve financial viability
Issue purchase orders and track purchases from orders through invoices
Process invoices for correctness, accuracy, and proper coding
Oversee and Purchase goods and services for project and monitor contracts
Maintain and reconcile propertys petty cash fund
Make daily deposits

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General Repair and Maintenance
Oversee all work associated with maintenance of the site, common areas, building exteriors, building systems, and units
Maintain records of status of units and monitor preparation of all vacant apartments for rental, to insure that all vacant units are ready for occupancy within ten days of move-out
Log all resident complaints and dispatch maintenance personnel promptly. Immediately report items covered under warranty to the appropriate maintenance companies, and follow up for prompt repair

Oversee, coordinate, and follow up work order system to achieve that 100% of all emergency work orders are completed within 24 hours and routine within 10 calendar days
Post charges associated with work orders, late charges, etc. by entering them in computer and generating notices for residents
Oversee annual UPCS inspections and conduct move-in, housing keeping, and grounds inspections
Ensure security by communicating with maintenance, security personnel, and local law enforcement
Ensure that responsible staff is available at all times for emergency calls
Maintain and secure tools and supplies

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Tenant Relocations
Counsel residents who are not complying with terms of the lease, including delinquent payments
Maintain liaison with service coordinator to assist with residents activities, address specific problems, plan meetings, and/or support activities
Resolve conflict and complaints with residents concerning PHA actions or failure to act, if possible, to avoid grievances
Attend resident meetings when invited by tenant leadership, speak when appropriate
Conduct monthly resident meetings, prepare agendas, flyers and ensure proper distribution

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Supervising Personnel
Participate in pre-employment interviews and make hiring decisions and recommendations
Interpret and apply personnel policies, departmental policies, and other relevant policies and procedures
Review time and leave requests and reports for assigned staff
Train, oversee training, or assist in training site personnel
Prepare and conduct performance evaluations
Counsel employees regarding job performance and document in accordance with PHA policy
Recommend, institute, and/or conduct disciplinary action in consultation with human resources
Participate in the negotiations of union contracts
Delegate and oversee delegated tasks

Qualifications
A bachelors degree in Finance or a related field; three (3) to five (5) years experience in Property Management, Finance, Planning or a related field; or any equivalent combination of education and experience.