Operations Administrator

Job Description

Job Description

ENTRY LEVEL-Operations Administrator

MUST HAVE COLLEGE DEGREE

1-5 years experience

Location: Montvale, NJ (Hybrid - work from home Mondays and Fridays)
Salary: Up to $65,000

We are partnering with a growing, fast-paced organization in the container and logistics space that is seeking a detail-oriented Operations Administrator to join their team. This role offers strong exposure to operational processes, cross-functional collaboration, and customer interaction in a dynamic environment. Candidates with container industry experience are highly preferred.

Key Responsibilities:

• Maintain and organize files related to container certifications, including ABS, BV, ATO/DLO, and other required documentation
• Receive new production equipment into the rental system based on daily inspection and acceptance reports
• Upload and manage inspection reports, specifications, classification certificates, and all related work order documentation within internal systems
• Review invoices for accuracy and process them for approval in a timely manner
• Partner with factory representatives to resolve discrepancies and ensure accurate and timely data reconciliation
• Monitor and update daily gate activity across factories and depots
• Coordinate customer booking requirements and distribute booking and release notifications to the appropriate locations
• Support logistics coordination for empty and one-way positioning bookings in partnership with internal teams
• Maintain working knowledge of CARB registration requirements for generator sets and ensure data is updated in both internal and state systems
• Respond to customer inquiries in a professional and timely manner, ensuring a high level of service
• Prepare and distribute reports for management as needed

Qualifications:

• Prior experience in operations, logistics, or administrative support within a fast-paced environment
• Container or shipping industry experience is a strong plus
• Strong attention to detail with the ability to manage high volumes of data and documentation
• Excellent organizational and communication skills
• Ability to collaborate cross-functionally and resolve issues efficiently
• Proficiency in Microsoft Office and data entry systems

This is an excellent opportunity for someone who enjoys working behind the scenes to keep operations running smoothly, while also having visibility across multiple teams and processes.

Benefit offerings for full-time employment include 10 paid Holidays, and 10 PTO days, prorated based on hire date within the calendar year. Also included: Medical, dental, vision, term life and AD&D insurance, long-term disability, employee assistance program, onsite gym, and a 401k plan.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Pay Details: $60,000.00 to $65,000.00 per year

Search managed by: Ellen Slovikowsky

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.