Senior Administrative Assistant

BioNTech is seeking a highly motivated Senior Administrative Assistant to join our growing US Commercial and Medical team based in our Berkeley Heights, NJ office. In this exciting position you will provide extensive administrative support to the GM and Leadership teams across the US Commercial and Medical organization.

Supporting BioNTech’s team.

Responsibilities:

• Provide comprehensive administrative support, including complex scheduling of meetings across multiple time zones, coordinating with internal and external stakeholders to ensure effective communication and seamless operations.
• Arrange detailed domestic and international travel itineraries, handle travel logistics, and process expense reports with meticulous attention to accuracy and compliance.
• Proactively manage multiple calendars for the GM and Leadership teams, anticipating conflicts and prioritizing appointments to maximize efficiency and productivity.
• Organize and coordinate off-site meetings, conferences, and company-wide events, handling all aspects of logistics, materials preparation, and post-event follow-up to ensure successful execution.
• Serve as an integrated and collaborative team member by providing ongoing and proactive office support, including planning and executing companywide meetings, and fostering a positive team environment.
• Support the US Commercial and Medical teams with end-to-end meeting coordination, preparing high-quality presentations and reports, facilitating effective communication, and delivering day-to-day administrative assistance as needed.

Requirements:

• A minimum of a high school diploma is required, with a minimum of 5 years of administrative experience is required, ideally in a fast-paced, dynamic professional environment.
• Demonstrated flexibility and professional maturity to readily understand business priorities and anticipate needs.
• Must have a positive “can do” attitude, be a consummate team player, show excellent judgment as well as work well independently.
• Must be proficient in Microsoft office including Word, Outlook, Excel, PowerPoint.
• Must have strong written and verbal communication skills including attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks including working with confidential information.
• Hybrid (in-office 3 days per week)

Preferred requirements: Associate’s or bachelor’s degree, experience in the life science industry.

Previous experience with Concur expense and travel software.

Expected Pay Range: $85,700 to $137,100/year + benefits, annual bonus & equity (bonus and equity is variable and dependent on company and individual performance). *Compensation for the role will depend on several factors, including responsibilities of the job, education, experience, knowledge, skills, and abilities.

Your Benefits:

BioNTech US is committed to employee wellbeing and offers best-in-class benefits & HR programs to support an inclusive & diverse workforce. Salaried/Position-Targeted Hourly Employees working 30+ hours per week are eligible for our comprehensive benefits package. Benefits include but are not limited to:

• Medical, Dental and Vision Insurance
• Life, AD&D, Critical Illness Insurance
• Pre-tax HSA & FSA, DCRA Spending Accounts
• Employee Assistance & Concierge Program (EAP) available 24/7
• Parental and Childbirth Leave & Family Planning Assistance
• Sitterstream: Virtual Tutoring & Childcare Membership
• Paid Time Off: Vacation, Sick, Bereavement, Holidays (including Floating) & Year-End U.S. Shutdown.
• 401(K) Plan with Company Match
• Tuition Reimbursement & Student Loan Assistance Programs
• Wellbeing Incentive Platforms & Incentives
• Professional Development Programs
• Commuting Allowance and subsidized parking
• Discounted Home, Auto & Pet Insurance

…and more! More details to be shared.

Berkeley Heights is New Jersey's growing hub within the life sciences industry and has already demonstrated the state’s commitment to innovation, collaboration, and excellence within the field. New Jersey's integrated approach to biotechnology and pharmaceuticals harmonizes academic rigor, industrial capability, and government support to create thriving conditions for a growing ecosystem. Cultivating an environment that seamlessly integrates cutting-edge research, robust manufacturing capabilities, and a dynamic business landscape, New Jersey has become a powerhouse in pharmaceuticals, biotechnology, and medical technology. As this region of New Jersey continues to develop, it stands ready to shape the future of medical science and technology, driving progress and improving health outcomes worldwide.

Apply now - We look forward to your application!

Apply for our New Jersey, US location and simply send us your documents using our online form.

By submitting your application, you acknowledge that a background check will be conducted as part of the recruitment process in accordance with applicable laws and regulations. If you are considered for the position, BioNTech will conduct the background check through our service provider ‘HireRight’. You will be informed accordingly by your BioNTech-Recruiter.