Office ManagerSales Coordinator

Industrial Manufacturer in Central New Jersey is seeking an Office Manager/Sales Coordinator.

Office Manager/Sales Coordinator:

Responsibilities:
* Perform all clerical and administrative tasks associated with marketing advertising quoting and selling efforts
* Establish and maintain systems to enable Sales Reps and Management to effectively and efficiently maximize sales opportunities and convert quotes leads contacts etc into profitable sales
* Produce divisions weekly bookings shipping and backlog performance reports every Wednesday morning
* Produce divisions monthly open quotations status and rep activity reports on the last day of every month
* Send out literature to prospects who request by phone within 24 hours of receipt of request
* Operate as fill in for the following:
* Material expediting as directed
* Fill in as receptionist when needed
* Updating information from Production Scheduling Meeting
* Establish and maintain a tracking system to document and evaluate the efficiency and effectiveness of marketing advertising and other sales promotional efforts
* Follow up on leads from marketing on Linked in or in print
* Create and maintain a Contact Management System utilizing SuperOffice
* Inquire about current needs refer any technical questions to appropriate persons
* Update status spreadsheets
* Assist in planning trade shows and attend when directed
* Maintain a filing system for quotes submitted
* Follow up on quote status with Sales Representatives
* Update tracking systems accordingly (i.e. SuperOffice files/spreadsheets or other systems being used for tracking.)
* Submit quotes using the GPS System that have been approved by salesperson
* Respond to requests for additional information get salesperson assistance in interpreting quotes entering negotiations and/or other matters pertaining to price delivery and other significant terms and conditions
* Maintain Customer Database and orders on Profit Key
* Schedule and prepare for order entry meeting
* Set up Project Management Check list in Asana and complete tasks
* Send acknowledgment letters to customers as directed after approval
* Advise customers regarding changes in ship date after receiving approval from Ownership Sales and Operations
* Advise customers of inconsistencies in their purchase orders and terms (through Ownership Accounting and Sales)
* Work with freight forwarders on overseas shipments

Qualifications:
* A two or four year degree in Business Administration Communication Marketing or other related area with two years already completed
* 3 years experience as an Office/Sales Administrator with proven experience in support and clerical work
* Proficient in computers and full Microsoft Office Suite - Word Excel PowerPoint and Outlook
* Excellent data entry and typing skills - 50 WPM or better
* Possess a customer service-focused mindset attitude and skills utilization
* Must be able to collect and organize detailed data into spread sheet format convert into meaningful charts and summarize for management use
* Requires excellent clerical and administrative skills with in-depth knowledge and experience in Microsoft Office Suite
* Self-starter with a proactive approach to and ability to prioritize
* Upbeat and friendly personality willing to make phone calls daily.
* Strong telephone skills in dealing with potential and current customers plus sales representatives
* Ability to handle routine repetitive and detail-oriented tasks

Salary Range: $65000-$75000/year (dependent on experience)

Rachel Burke
Synerfac Technical Staffing
Phone:

Required Experience:

IC