Document Control Associate

Job Description

Job Description

Job Title: Document Control Associate
Job Description

The Document Control Associate supports a GMP-regulated quality system by managing documentation and material records that ensure the accuracy, traceability, and compliance of raw materials and shipped goods. This role focuses on the physical movement, inspection, and verification of incoming materials, the accurate recording of receipts in SAP, and the creation and maintenance of complete quality records. The position works closely with quality and manufacturing teams to support investigations, resolve discrepancies, and uphold high standards for product quality and regulatory compliance.

Responsibilities

• Execute daily activities in alignment with GMP and quality system requirements to support compliant operations.
• Physically receive, move, inspect, and verify incoming raw materials and shipped goods to ensure accuracy against documentation and purchase orders.
• Schedule and document all raw material receipts in SAP, ensuring that data entry is complete, accurate, and timely.
• Generate, maintain, and organize quality records, labels, and traceability documentation for all received materials.
• Initiate and manage quality-related procurement requisitions for multiple departments, ensuring requested materials and supplies meet internal quality standards before receipt, distribution, and use.
• Create and process SAP quality notifications for damaged materials, delivery nonconformances, or specification deviations in accordance with approved quality procedures.
• Coordinate the return of nonconforming materials to suppliers, following established quality processes and documentation requirements.
• Support inventory investigations by assisting with discrepancy resolution and documentation review to identify potential root causes.
• Execute approved SAP inventory adjustments in compliance with quality assurance requirements and document all actions appropriately.
• Collaborate with quality assurance and manufacturing personnel to ensure consistent application of quality policies and procedures across material handling and documentation activities.

• 2+ years of quality documentation experience in a GMP, food, or flavor industry environment.
• Demonstrated experience with document control in a regulated or quality-focused setting.
• Quality assurance experience, including working within established quality systems and procedures.
• Hands-on experience with Quality Management Systems (QMS).
• Ability to use SAP or similar enterprise resource planning systems for material receipts, quality notifications, and inventory adjustments.
• Strong attention to detail and accuracy in documentation and data entry.
• Ability to follow GMP requirements and quality procedures consistently.
• Effective communication and collaboration skills when working with quality and manufacturing teams.

• Experience in the food, flavor, or fragrance industry is highly beneficial.
• Familiarity with handling nonconforming materials and coordinating returns to suppliers.
• Ability to support root-cause analysis through thorough documentation review and discrepancy investigation.
• Strong organizational skills for managing multiple quality-related procurement requisitions and records simultaneously.

This is a desk-based, cubicle work environment with regular interaction with quality and manufacturing teams. The role involves computer-based work in SAP and other quality systems, as well as handling and inspecting physical materials in accordance with GMP and quality procedures. The setting is professional and process-driven, with a strong emphasis on accuracy, documentation, and collaboration across quality and manufacturing functions.

Job Type & Location

This is a Permanent position based out of South Brunswick, NJ.

The pay range for this position is $52000.00 - $52000.00/yr.

Company Benefits Global Benefits Flexible work arrangements depending on role. (iff.com) 100% paid Global Parental Leave for all genders (birth, adoption, surrogacy). (iff.com) Health & Insurance Health insurance provided across locations. (ambitionbox.com) Uses major U.S. insurers including UnitedHealthcare, Anthem Blue Cross Blue Shield, and Cigna. (theretirem...tgroup.com) Retirement Benefits 401(k) plan available to U.S. employees. (glassdoor.ca) Access to financial planning resources regarding 401(k) contributions and retirement strategy. (theretirem...tgroup.com) Time Off Vacation and paid time off provided globally. (glassdoor.co.in) Example region benefit: 28 days leave, carryover allowed; 6‑month maternity leave and 10‑day paternity leave (location‑specific). (glassdoor.co.in) Office Perks Free meals, cafeteria access. (ambitionbox.com) Shuttle/cab transportation. (ambitionbox.com) Childcare facilities available at select locations. (ambitionbox.com) Professional Development Job and soft‑skill training programs. (ambitionbox.com) Professional degree assistance. (ambitionbox.com) Opportunities for international and on‑site exposure. (ambitionbox.com) Culture & Inclusion Strong diversity and inclusion framework supported by EDGE audit and global partnerships. (iff.com) Programs supporting diverse suppliers and inclusive workplace initiatives.

This is a fully onsite position in South Brunswick,NJ.

This position is anticipated to close on Jul 3, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.