HR Operations Assistant
- Provide administrative office support for the student employment office and respond to student inquiries via email, phone or in-person in the office.
- Work closely with the Manager - HR Operations and Student Employment and student workers to ensure daily office operations are smooth, effective, and efficient.
- Oversee transaction processing in Workday for the student employment processes, including requisitions and job postings, hiring actions, payroll procedures and onboarding.
- Maintain student employment records - Payroll Notices, I-9 Forms, E-Verify, and Foreign National Information Forms.
- Coordinate any necessary remedies needed for the office with the HR Program Manager
- Collaborate with other academic and administrative units on relevant matters and external constituents as needed.
- Ability to recruit or communicate with the campus all available FWS positions.
- Collaborate with departments to train and guide on the process of WD on how to process add jobs, and requisitions, new hires, change jobs, etc.
- Creating profiles for All Student workers using Workday
- Identify data sources, collect and analyze large data for insights into student employee engagement and performance.
- Develop and maintain the Workday HCM system to streamline HR Student operations and provide intuitive interfaces for managing employee data.
- Redeveloping Student Employment website to include dashboards of current information and reports for Student Employment operations to monitor key workforce metrics. Qualifications:
- Bachelor's degree preferred.
- Minimum of 2 years of relevant experience, preferably in higher education or other industry experience
- Expertise in Microsoft Office - Outlook, Excel, Word, and PowerPoint and other document management tools including Google Drive, OneDrive and other solutions.
- Strong computer proficiency and the ability to quickly learn and assimilate new systems and information.
- Must be able to work in a fast-paced environment with demonstrated ability to handle multiple competing tasks and demands.
- Ability to be both highly efficient and effective. Must be resourceful yet know when to ask questions and for help.
- Ability to maintain and project a professional image at all times with exemplary poise and diplomacy.
- Strong understanding and knowledge of HR operations functions like payroll, onboarding, and employee records management.
- Knowledge of employment laws and ethical guidelines related to employee analytics.
- Maintain utmost confidentiality and discretion in all things, handling confidential and non-routine information with tact
- Strong customer service orientation
- Excellent communication skills, with the ability to communicate well with both internal and external constituents at all levels.
- Excellent attention to detail and exceptional follow-up and follow-through skills
- Ability to plan, organize and coordinate large and small projects through to completion.
- Proven ability to work independently and as part of a team. Ability to accept direction on assignments and work with minimum supervision, building support from colleagues where applicable.
- Availability to work a flexible schedule, including occasional evenings and/or weekends to meet demands of the position.
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