Office Administration Coordinator

Job Description

Job Description

Job Summary:

HomeRiver Group is looking for a part-time Office Administration Coordinator to join the Parsippany, NJ team. The Office Administration Coordinator offers hands-on experience in Property Management, providing exposure to essential operational functions. Interns will be responsible for various office duties, including data entry for insurance documentation, processing accounts payable, and managing payments. Additionally, they will oversee the daily receipt and dispatch of mail, ensuring proper sorting, distribution, and shipment preparation, all while maintaining accurate records through meticulous data entry. This role requires keen attention to detail, strong organizational skills, and proficiency in learning the Property Management System platform. This position would be a minimum of 3 days a week with a mandatory of 2 days in the office .

Key Responsibilities:

Mail Processing Duties:

● Receive, sort, and distribute incoming mail, packages, and deliveries
● Digitize documents through scanning, ensuring accurate electronic delivery.
● Prepare outgoing mail, including weighing, calculating postage, sealing, and labeling for shipment.
● Manage special deliveries, certified mail, and packages with proper documentation and tracking.
● Resolve issues related to misdirected, damaged, or undeliverable mail.
● Coordinate pickups with postal services and external delivery vendors.
● Safeguard sensitive information and documents, maintaining strict confidentiality.

Data Entry Duties:

● Enter, update, and maintain information across various systems: spreadsheets and PMS platform, other systems as required
● Verify data integrity by cross-referencing and correcting discrepancies.
● Organize and classify data for streamlined retrieval and analysis.
● Generate and review reports based on data entries as required.
● Ensure confidentiality and security of sensitive records and information.

General Duties:

● Keep detailed records and logs of all mail processing and data entry activities.
● Follow company policies, procedures, and safety regulations diligently.
● Communicate effectively with departments, vendors, and customers regarding mail and data-related matters.
● Provide support for additional administrative or clerical tasks as needed.
● Troubleshoot minor equipment issues and escalate complex problems to appropriate personnel.

Qualifications:

● High school diploma or equivalent required.
● Current college student or recent graduate.
● Familiarity with Google and or Microsoft Office products
● Proficient in typing with strong 10-key number pad skills

● Exceptional attention to detail and accuracy.
● Strong organizational and time management abilities, capable of prioritizing multiple tasks effectively.
● Ability to work both independently with minimal supervision and collaboratively as part of a team.
● Excellent written and verbal communication skills with strong interpersonal abilities.
● Commitment to discretion, confidentiality, and the secure handling of sensitive information.

If this sounds like the right opportunity for you to start or continue a career in property management, apply today!

ABOUT HOMERIVER GROUP

HomeRiver Group is an integrated national platform offering world-class property management services to investors in the single family and multi-family rental markets. Our mission to provide aggressive, proactive, and honest property management continues. This partnership allows us to combine our local knowledge and experience with the tools and resources provided by a larger organization. We strive to be professional, to communicate well, and to continue educating ourselves and our customers. We hold ourselves to the highest standards of integrity and transparency in dealing with our clients, our residents, our vendors, and each other.

Our exceptional employees enjoy a fun and rewarding team culture . We treat each other with respect, sensitivity, and consideration. Employees also enjoy competitive pay and generous benefits . Our belief is that happy employees will provide the best service to our clients and customers.

READY TO JOIN OUR PROPERTY MANAGEMENT TEAM?

We understand your time is valuable and that is why we have a very quick and easy application process. If you feel that you would be right for this position, please fill out our initial 3-minute, mobile-friendly application . We look forward to meeting you!

HomeRiver Group is an Equal Opportunity Employer