Purchasing Assistant

Work for the Smart Safety Company

American Van Equipment, a Safe Fleet brand, in Lakewood, NJ is seeking a Purchasing Assistant to join the team!

The Purchasing Assistant procures materials or other goods and/or coordinates activities involved with purchasing products and services, such as raw materials, equipment, tools, parts, and supplies, for American Van Equipment. This is not a remote position. All candidates must work on site.

Location: 100% On-site in Lakewood, NJ

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Communicates with vendors and suppliers to obtain pricing, availability and delivery.
• Negotiates pricing with suppliers as necessary on new purchases or changes to existing purchase orders.
• Investigates and evaluates new sources of supply. Interviews supplier sales representatives and continually endeavors to keep abreast of developments that influence procurement procedures and practices.
• Prepares requisitions, purchase orders, and quote requests and is responsible to ensure the correct documentation is supplied to all vendors such as prints, terms and conditions, import/export paperwork and other related documentation;
• Enters Purchase Orders and Requisitions.
• Procure materials and services with or without the aid of the MRP system.
• Manage and resolve problems regarding delivery, quality and pricing in a timely manner.
• Track, maintain, and update lead times, pricing and futures for items ordered.
• Expedites purchase orders to meet the best deliveries and advise departments of delivery status and communicate performances of suppliers, initiates corrective action, and follow up to ensure acceptable resolution.
• Identifies shortages and shipping delays in a pro-active manner and escalates as necessary to meet the schedule.
• Resolves discrepancies related to purchase orders and vendors Invoices.
• Maintains reports and analyses as necessary.
• Proactively maintains all open purchase orders, ship date management, past due purchase order management, and purchase order acknowledgement.
• Maintain proper inventory for stocking levels
• Reduces purchase part lead time and initial Kanban process where applicable.
• Owns all communication and transactions between the company and select vendors.
• File maintenance both paper and electronic.
• Issues Supplier Quality Notices to vendors and returns.
• Issues contracts pertaining to building maintenance.

At Safe Fleet our name says it all – we are redefining what Fleet Safety means with one-stop access to customized, integrated, and intelligent solutions that answer today’s safety needs and anticipate tomorrow’s challenges. By making fleets smarter, we make them safer.

We’ve worked to build an integrated safety platform for fleet vehicles of every type – School Bus, Transit, Fire, EMS, Law Enforcement, Work Truck, Truck & Trailer, Waste & Recycling, Industrial, and Military.

We’re driving safety forward in everything we do and we’re looking for innovative, enthusiastic self-starters to join us. 

At Safe Fleet, you are empowered to build a career that will take you where you want to go. You'll enjoy the freedom to explore new projects, the support to think outside the box and the tools necessary to achieve personal success. We offer a comprehensive compensation package, including Medical, Dental, 401K and bonuses.

*Safe Fleet does not discriminate in hiring or employment on the basis of race, color, religion, gender, marital status, national origin, sexual orientation, age, disability, ancestry veteran status or any other status protected by law.

REQUIREMENTS

Must have excellent Excel Skills. Knowledge of NetSuite is a plus.