Administrative Assistant, ESL Program (PT)

Job Description

Job Description

We are seeking an Administrative Assistant that will provide a wide variety of secretarial, clerical, and computer functions in support of the Beginner ESL Program's administrative and academic activities, and daily operations.

This is an hourly, part-time position.

Example of Duties:

• Assist in daily student intake and registration of students
• Communicate with students, staff, visitors, and members of the public via telephone, electronic media, and in person. Provide information regarding College programs, activities, and policies
• Coordinate student orientations
• Assist with BestPlus Testing
• Perform data entry and operate computer software programs in use at the college; produce correspondence, documents, and classroom materials. Assist with courses management, including rosters, attendance and record-keeping
• Use Microsoft Suite platforms to facilitate and monitor instructor/student interactions
• Manage classes including attendance and record-keeping
• Maintain file systems, logs, and records in electronic and hard copy formats
• Compile data and information for reports and analyses
• Perform other duties as assigned

Qualifications:

• High school diploma, GED, or secretarial business school completion; Associate's degree preferred
• Experience in higher education administration preferred
• Demonstrate some experience in use of an integrated student information system (preferably Ellucian Colleague)
• Good computer and communiciation skills
• Proven ability to maintain strict confidentiality
• Best Plus certification preferred
• Fluency in Spanish and experience working with ESL students a plus
• Ability to work some evenings and weekends, as program requires

The completion of a background check will be required for the selected candidate.

Compensation: Compensation is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The hourly pay range for this position is $15.49-$17.

Benefits:

• New Jersey Sick Leave : Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.)
• Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance.
• Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses.
• NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.)