Executive Assistant

Position Overview

This Executive Assistant role will support the Head of Global Sourcing Operational Excellence & Product Integrity in all activities related to general administration and production operations.

Essential Duties & Responsibilities

• Own all general executive tasks including calendar, zoom, and telephone management, expense reporting, responding to basic requests

• Handle Outlook calendar which involves frequent adjustments and updates throughout the day, scheduling & confirming of all internal & external meetings and conference calls.

• Provide day-before view of the calendar to allow preparation for the next day’s requirements & deliverables; this daily view must have all meeting locations, contact numbers, meeting agendas, meeting documents required and any other relevant details.

• Partner with other Executive Assistants on overall calendar tracking and management of meetings; ensuring meetings take place as scheduled

• Handle timely submission & tracking of expenses for team

• Ensure contacts and other key information are always updated.

• Prepare written materials as requested, i.e. memos, meeting agendas, PowerPoint presentations

• Code and approve all invoices in Ariba as required

• Assist in Special Projects as needed

Experience, Skills & Knowledge

• Previous role(s) in administrative or other support function in a fast-paced environment

Experience in design office/ studio preferred

• Exceptional organizational skills, follow through and attention to detail.

• Strong problem-solving skills

• Excellent cross-cultural, cross division, cross functional communication and partnering skills

• Detail and solution oriented

• Ability to prioritize and multi-task

• Maintain a fast-paced environment

• Computer proficiency in Microsoft Excel, Word, Power Point, Outlook, Ariba, Concur, Workday

• Minimum of three days a week on site/office

• Excellent organizational skills

• Strong interpersonal skills

• Ability to work well under pressure and meet critical deadlines

• The ability to take initiative and to prioritize work task

• Results driven

#LI-CE1

Ralph Lauren will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance laws. Please note background checks will be evaluated individually.