ACCOUNTS PAYABLE SPECIALIST

Job Description

Job Description

NOW HIRING ACCOUNTS PAYABLE SPECIALIST

The Accounts Payable Specialist is responsible for computing, classifying, recording, and verifying payment obligations to vendors. The role involves managing vendor relationships, processing payments, and maintaining accurate financial records. In addition, as an employee of Apis Services, Inc, the Accounts Payable Specialist will function with autonomy, diplomacy and professionalism within the guidelines established by this organization, Promote the well-being of the human aspect of this organization and report any concerns to the Supervisor of Accounts Payable. Function with the highest esteem in dealing with all employees, supervisors, and consumers of this organization, and be an advocate for all the policies and protocols of the organization.

PREFERRED EDUCATION AND EXPERIENCE QUALIFICATION REQUIREMENTS:

 Minimum High School Diploma

 Minimum three years of high-volume Accounts Payable experience

 Proficient in Excel and Microsoft Office Suite

 Excellent communication and documentation skills

 Excellent organizational skills

 Ability to work remotely and complete tasks timely and accurately

 Team Player

RESPONSIBILITIES OF THE JOB AND ESSENTIAL ELEMENTS:

 Organize, code, and enter all vendor invoices with accuracy. Vendor invoices include but are not limited to Independent Contracors; Utilities – Gas, Electric, Water, Telephone

 Ensure all Purchase Orders have proper signatures prior to processing.

 Ensure all Proper Approvals are obtained before processing

 Codes and enters vendor invoices with attention to detail

 Ability to meet daily, weekly, and monthly fiscal deadline with accuracy

 Build solid relationships across all affiliates and vendors at various accounting levels

 Assist in Maintaining up-to-date W9 information

 Work independently but with support from the AP Supervisor

 Use personal judgment and discretion daily, must have the ability to spot discrepancies.

 Reconcile vendor statements.

 Work in a multi-company environment

 Clarify any questionable invoices items, prices, terms, or signatures

 Provide documentation for audits

 Maintain confidentiality of organization information

 Basic Accounting Skills, understanding of GAAP

 Good Attendance/Work Ethic

 Desire to learn and take on additional responsibility as the company continues to grow.

 Execute special tasks and assist with special projects as assigned

 Other duties as assigned

Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterments.

Apis Services, INC and affiliate’s provides equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment.