Front Office Assistant

Job Description

Job Description

Description

We are seeking a highly organized and professional Front Office Assistant to join our dynamic team. In this role, you will serve as the first point of contact for our clients and visitors, ensuring a welcoming and efficient front office environment. The ideal candidate will possess excellent communication skills, a proactive approach to problem-solving, and the ability to juggle multiple tasks effectively. You will be responsible for handling incoming calls, greeting guests, and managing appointment schedules, all while maintaining a positive and professional demeanor. Your contributions will be vital in creating a pleasant experience for our clients and supporting the smooth operations of our office.

Company: This Is Voice
Location: New Jersey,City
Position Type: Full-Time (Monday to Friday)
Salary: $4,350 to $5,150 per month

Key Responsibilities

• Answer and direct incoming phone calls in a professional manner.
• Greet and assist visitors, ensuring they feel welcomed and informed.
• Manage appointment scheduling for staff and ensure all relevant documents are prepared in advance.
• Maintain an organized and neat front office environment.
• Handle incoming and outgoing mail and packages efficiently.
• Assist in the coordination of meetings and conference room bookings.
• Provide administrative support to other departments as needed.

Skills, Knowledge and Expertise

• High school diploma or equivalent; additional qualifications in office administration are a plus.
• Proven experience as a front office assistant or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work independently as well as part of a team.
• Customer-focused attitude with a strong commitment to service excellence.

Benefits

• Competitive salary commensurate with experience.
• Comprehensive healthcare benefits package.
• Retirement savings plan with company match.
• Paid vacation and holidays.
• Opportunities for professional growth and development.