Administrative Assistant

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

Mission/Purpose of the Job

Greet customers/visitors and direct incoming phone calls. Process accounts payables and other branch administrative duties.

This position reports to the Finance and Insurance Manager.

Key Responsibilities

• Receive and direct phone calls to the appropriate staff member.
• Greet customers, visitors and vendors and direct to appropriate staff member.
• Process invoices through accounts payable, post purchase orders and internals to inventory.
• Obtain and record customers name and referral on daily log sheet.
• Sort and distribute incoming mail.
• Process branch petty cash.
• Report branch deposits and credit cards to corporate.
• Scan final recap package to Accounting.
• File truck files after F&I Manager has completed sale transaction.
• Provide support/back-up for Finance & Insurance Manager.
• Check titles in daily.
• Copy, scan and file documents according to auditing guidelines.
• Project a positive and friendly attitude towards customers and co-workers.

Essential Educational And/or Training Qualifications And Certificates

• High school diploma

Preferred Experience And Knowledge

• Accounts payable experience
• Customers service experience
• MS office proficient
• Excellent phone etiquette
• Organizational skills and multitasking ability

Critical Competencies

• Builds Networks: Effectively building formal and informal relationship networks inside and outside the organization.
• Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Plans and Aligns: Planning and prioritizing work to meet commitments aligned with organizational goals.
• Resourcefulness: Securing and deploying resources effectively and efficiently.
• Ensures Accountability: Holding self and other accountable to meet commitments.
• Tech Savvy: Anticipating and adopting innovations in business-building digital and technology applications.
• Instills Trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Situational adaptability: Adapting approach and demeanour in real time to match the shifting demands of different situations.
• Customer Focus: Building strong customer relationships and delivering customer-centric solutions.
• Optimizes Work Processes: Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Interpersonal Savvy: Relating openly and comfortably with diverse groups of people.

At the Volvo Group, we strive for a clear, transparent, and straightforward compensation approach, motivating you to contribute to the company’s growth. For this position, the base pay is set at $53,700 - $66,400 annually, and where applicable, bonus eligible.  The range for this role, as well as final salary offered, is determined by several factors including, but not limited to, geographic location, work-related knowledge, certifications, skills, education, and experience. In addition to these factors, we believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.

In addition to a solid package of compensation and benefits, plus you will enjoy:  

• Competitive medical, dental and vision insurance.
• Generous paid time off.
• Competitive matching retirement savings plans.
• Working environment where your safety, health and wellbeing come first.
• Focus on professional and personal development through Volvo Group University.
• Programs that make today’s challenging reality of combining work and personal life easier.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran.

We value your data privacy and therefore do not accept applications via mail.

Who We Are And What We Believe In

We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group . Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

Arrow Truck Sales , part of Volvo Group, is the leading retailer of used medium and heavy duty trucks in North America, with locations throughout the US and Canada. Since 1950, Arrow has built a solid reputation in the trucking industry by providing high-quality, pre-owned vehicles to customers who want to maximize the value of their purchasing dollars.