Accounts Payable (AP)Specialist

Full-time

Description

The Accounts Payable Specialist is responsible for all aspects of the Accounts Payable function and general accounting support. The AP Specialist works closely with the AP Supervisor and Controller to ensure all financial policies, procedures and requirements are being met.

Responsibilities:

• Review all purchases and process for payment
• Match invoices to purchase orders
• Input invoices into AP system on timely basis and process checks for payment
• Remit payment according to vendor terms
• Monitor vendor payments for prevention of duplicate payment of bills
• Review, correct, and match receiving paperwork to invoices and enter into the AP system
• Perform month end closing activities
• Ensure all vendors have returned Vendor Packet containing W9 information
• Process 1099s annually
• Generate ADP payroll system review and entries
• Reconcile all bank statements for all companies (Operating, Payroll, etc.)
• Maintain cash books, ledgers and daily journals; monitor balances in accounts to prevent overdraws
• Distribute various accounting/AP reports as required/requested
• Research and resolve vendor payment inquiries
• Other tasks as assigned.

Requirements

• Bachelor’s degree in Accounting or Finance. High School diploma and some college coursework in accounting or equivalent work experience
• 3-5 years of experience in Accounts Payable and or 2 years of general accounting experience
• Be a proactive self-starter with the ability to effectively manage a broad range of responsibilities and deliver results in a deadline oriented and fast paced environment.
• Excellent organizational and time management skills
• Excellent analytical and problem-solving skills
• Possess a firm understanding of accounting policies and procedures
• Must be detail-oriented and able to multi-task and prioritize tasks
• Excellent verbal and written communication skills
• Excellent computer-related skills and quick, accurate hands-on processing are a must. Must have strong computer skills including MS Excel, substantial ERP AP system experience, Macola experience a plus.
• Possess excellent math and reading comprehension skills

Physical Requirements:

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and carry small parcels, packages and other items, to walk short distances. The worker is required to have close visual acuity to perform activities such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.