Administrative Assistant

Staff Management Group is seeking an Administrative Assistant for our client in Randolph, NJ. Please read the ENTIRE job description and ALL of the job requirements BEFORE applying for this position.

Schedule:

• 1st Shift: 8:30AM - 5PM
• Plus overtime

Pay Rate:

• $20 - $23 / hour

Job Summary:

The Administrative Assistant is responsible for supporting daily office operations through accurate data entry, document preparation, reporting, and general administrative tasks. This role requires strong Excel and reporting skills, the ability to work within an ERP system, and proficiency with Microsoft Dynamics. The ideal candidate is bilingual, organized, detail-oriented, and experienced in a fast-paced office environment.

Job Responsibilities:

• Create and maintain spreadsheets to support office and operational needs
• Run reports and extract data from the ERP system as requested
• Prepare PowerPoint presentations for meetings, training, and internal communication
• Enter, update, and manage data within Microsoft Dynamics
• Organize, file, and maintain digital and physical documents
• Support daily administrative tasks such as scanning, copying, and general documentation
• Assist with gathering information for reports, audits, and internal reviews
• Communicate effectively with staff and management to support workflow
• Ensure accuracy and consistency in all data entry and reporting functions
• Perform additional administrative duties as assigned by leadership

Job Requirements:

• Bilingual in Spanish and English is required
• Minimum 3+ years of administrative or office support experience
• Strong proficiency in Excel (formulas, formatting, and report-building)
• Experience working with ERP systems; Microsoft Dynamics strongly preferred
• Ability to create professional PowerPoint presentations
• Excellent organizational and recordkeeping skills
• Accurate data entry abilities with strong attention to detail
• Strong written and verbal communication skills
• Ability to multitask and work efficiently in a fast-paced environment

Additional Information

Staff Management Group is an equal employment opportunity employer, and all qualified applicants will receive consideration for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, or citizenship status.

About Staff Management Group: Staff Management Group has over 30 years of experience placing staffing candidates in distribution, manufacturing, production, assembly, and clerical positions. Staff Management Group is one of New Jersey’s leading staffing and recruiting agencies specializing in light industrial and clerical staffing. Come join the team!

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