Administrative Assistant
Our Ramsey, NJ location is looking for a Part-Time, highly motivated team player who will play a vital part in providing support to the branch in the areas of Invoicing & Billing, Receiving, and general office administration. Day-to-day Responsibilities:
- Sort and match sales paperwork.
- Confirm and adjust invoices in preparation for billing in coordination with branch manager and sales team.
- Prepare credit memos assuring proper paperwork.
- Provide copies of invoices or statements to customers on an as needed basis.
- Prepare cash drawer reconciliations
- Prepare daily cash deposit
- Prepare daily AR deposit and send backup to AR department.
- Make deposits at bank daily
- File purchase orders and sales paperwork.
- Match packing list to purchase orders when received.
- Receive inventory into accounting system.
- Work with managers and A/P clerk on inventory corrections.
- Answer a high number of phone calls and direct them to appropriate parties.
- Maintain timecards for branch employees on Paycom's Time and Attendance for review and sign off by branch manager.
- Receive products via UPS, FED-EX and other deliveries.
- Order supplies and manage supply inventory for the branch.
- Other Administrative duties as assigned.
- 2-3 years’ experience in receiving or billing function preferred
- Stable work history.
- Good business sense
- Be a highly motivated self-starter that is capable of multi-tasking.
- Proficient in Microsoft Office Excel, Word and Outlook.
- Excellent communication skills.
- Detail – oriented.
- Able to work in fast paced environment.
- Medical, Dental, and Vision and Life insurance.
- 401(k) with company match.
- Paid vacation and holidays.
- Yearly reviews with opportunities to advance your career based on performance.
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