Accounts Payable Specialist - Hybrid - Mooresville, NC

Accounts Payable Specialist - Hybrid - Mooresville, NC at BoldAge PACE summary:

BoldAge PACE seeks an Accounts Payable Specialist to accurately process vendor invoices, maintain vendor records, and ensure timely payments while supporting month-end close and audit activities. The role requires entering and coding invoices, managing vendor files and ACH setup, responding to vendor inquiries, substantiating AP transactions, and assisting with accruals and financial reporting analyses. Position is hybrid (2 days in office) in Mooresville, NC, requires a degree in accounting/related field, 5+ years AP experience, reliable transportation, and background/immunization checks.

Join BoldAge PACE and Make a Difference!

Why work with us?

• A People First Environment: We make what is important to those we serve important to us.
• Make an Impact: Enhance the quality of life for seniors.
• Professional Growth : Access to training and career development.

Competitive Compensation:

• Medical/Dental
• Generous Paid Time Off
• 401K with Match*
• Life Insurance
• Tuition Reimbursement
• Flexible Spending Account
• Employee Assistance Program

BE PART OF OUR MISSION!

Are you passionate about helping older adults live meaningful, independent lives at home with grace and dignity? BoldAge PACE is an all-inclusive program of care, personalized to meet the individual health and well-being needs of our participants. Our approach is simple: We listen to our participants and their caregivers to truly understand their needs and desires.

Accounts Payable Specialist

JOB SUMMARY:

The Accounts Payable Specialist is responsible for the accurate and timely processing of accounts payable transactions for BoldAge and its affiliates. This role ensures proper coding, approval, and payment of vendor invoices while maintaining compliance with internal controls and supporting accurate financial records. In addition to core accounts payable duties, the position provides structured support to the Finance team during the month-end close process as needed.

ESSESNTIAL DUTIES AND RESPONSIBILITIES :

Primary Accounts Payable Responsibilities

• Enter and upload vendor invoices and claims batches with proper documentation ensuring accurate coding, approval routing, and compliance with AP policies. Meet weekly deadlines for check processing
• Comply with organizational methodology for naming conventions for invoice numbers and/or descriptions.
• Maintain vendor files, W-9s, and payment records in accordance with audit compliance and IRS standards.
• Respond timely to vendor inquiries professionally and resolve discrepancies.
• Maintain organized records of invoices, listing of managers that approve invoices by site, payment due dates, and vendor communications to ensure efficient operations.
• Assist with AP accruals, ensuring expenses are recorded in the proper accounting period.
• Substantiate AP-related transactions by auditing invoices and supporting documentation.
• Set-up of new utility vendors with ACH autopay and recording on master utilities list.
• Assist in collection of ACH information for vendors and proper verification of such information before it is entered into the accounting system.

Month-End & General Accounting Support

• Assist with monthly, quarterly, and annual close activities as directed, as well as providing supporting documentation for the annual audit.
• Prepare basic analysis to support financial reporting (e.g., invoice trends, vendor spend analysis).

EXPERIENCE EDUCATION AND CERTIFICATIONS:

• A degree in Accounting, Finance, Business Administration, or a related fields required.
• Experience with month-end close support or general accounting tasks preferred.
• 5+years of accounts payable experience required.
• Complete knowledge of office procedures and computer literacy required.  

PRE-EMPLOYMENT REQUIREMENTS :

• Must have reliable transportation, a valid driver's license, and the minimum state required liability auto insurance.    
• Be medically cleared for communicable diseases and have all immunizations up to date before engaging in direct participant contact. ( applicable)    
• Pass a comprehensive criminal background check that may include, but is not limited to, federal and state Medicare/Medicaid exclusion lists, criminal history, education verification, license verification, reference check, and drug screen. 

BoldAge PACE provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

* Match begins after one year of employment

Keywords:

accounts payable, invoice processing, vendor management, month-end close, ACH setup, AP accruals, financial reporting, audit compliance, accounts payable specialist, BoldAge PACE