Executive Professional Assistant - Parsippany, NJ (Hybrid)

Who we are

Together, we’re on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It’s a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world’s leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization’s Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we’re always looking for new ways to continue making a difference, and new people to make a difference with.

The opportunity

The Executive Professional Assistant will provide strategic, high-impact administrative support to the Executive Vice President, Business Development, a senior leader who works directly with the CEO, Board of Directors, global executive team, external CEOs, investors, and strategic partners. This role requires exceptional professionalism, judgment, and organizational excellence. The ideal candidate thrives in a high-intensity, time-sensitive, and confidential environment, demonstrates unwavering attention to detail, and maintains a calm, solutions-oriented demeanor while managing complex workflows across a global matrix organization.

Location: This is a hybrid opportunity based out of our Parsippany, NJ office.

How you’ll spend your day

Executive Support & Leadership Coordination

• Manage an extremely complex and fast-moving executive calendar, prioritizing engagements involving the CEO, Board members, executive leadership, and external CEOs or strategic partners.
• Serve as a trusted point of contact, ensuring the EVP is fully briefed and prepared for all interactions.
• Support creation and coordination of Board-related materials, confidential memos, and leadership updates.
• Anticipate needs, address issues proactively, and ensure seamless day-to-day operations for the EVP.

High-Level Meeting Management

• Orchestrate end-to-end planning for internal and external meetings, including diligence sessions, CEO meetings, investor conversations, partner negotiations, and leadership reviews.
• Develop agendas, prepare briefing materials, pre-reads, and talking points, coordinating inputs across R&D, Legal, Finance, HR, Communications, Commercial, and Strategy.
• Ensure flawless logistics across time zones, including secure virtual meetings, room scheduling, access clearance, and confidentiality management.
• Capture and track meeting outcomes, decisions, and follow-up actions to ensure accountability across a matrix team.

External CEO & Partner Engagement

• Coordinate high-profile interactions with external CEOs, founders, bankers, advisors, and strategic partners with professionalism and discretion.
• Draft executive-level correspondence, meeting invitations, thank-you notes, and follow-ups.
• Manage sensitive information and ensure timely, accurate response to high-priority external requests.

Internal Collaboration & Matrix Alignment

• Serve as a central coordination point across Business Development, R&D, Legal, Finance, HR, Communications, Commercial, and other global functions.
• Maintain alignment on EVP priorities, proactively helping teams prepare materials, meet deadlines, and structure workflows around critical BD processes.
• Coordinate team offsites, BD reviews, strategic workshops, and cross-functional meetings.

Travel, Logistics & Event Coordination

• Manage complex domestic and international travel, including multi-city itineraries, last-minute changes, and coordination with external hosts.
• Organize all aspects of EVP participation at conferences, CEO summits, diligence site visits, and internal/external events.

Administrative Excellence & Process Management

• Maintain highly confidential files, contracts, NDAs, deal logs, and executive documents with impeccable accuracy.
• Process expenses, financial approvals, PO submissions, and business workflows with strict attention to detail.
• Optimize systems, processes, and structures to improve executive efficiency and team productivity.
• Prioritize and triage incoming communications to ensure the EVP’s focus is directed toward the most critical matters.

Your experience and qualifications

Qualifications

• Minimum 10 years of experience supporting senior executives; experience in pharmaceuticals, biotechnology, healthcare, or financial services strongly preferred.

• Proven success supporting C-suite or senior leaders who interface with Boards, CEOs, investors, and external partners.

• Exceptional communication skills.

• Mastery of Outlook, Teams, PowerPoint, Excel, SharePoint, and collaboration platforms.

• Ability to work independently, handle ambiguity, and manage multiple high-priority tasks simultaneously.

Preferred Attributes

• Experience in a global, matrixed organization, ideally within a pharmaceutical/Biotech BD environment.

• High emotional intelligence, professional maturity, and calm demeanor under pressure.

• Strong judgment, discretion, and trustworthiness.

• Ability to anticipate needs proactively.

• Strong interpersonal skills and relationship-building across senior leadership teams and external stakeholders.

Compensation Data

The annual starting salary for this position is between $90,800 – $113,000 annually. Factors which may affect starting salary within this range and level of role may include geography/market, skills, education, experience and other qualifications of the successful candidate.

Enjoy a more rewarding choice

We offer a competitive benefits package, including:

• Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls.
• Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan.
• Time Off: Paid Time Off including vacation, sick/safe time, caretaker time and holidays.
• Life and Disability Protection: Company paid Life and Disability insurance.
• Additional benefits include, but are not limited to, Employee Assistance Program, Employee Stock Purchase Plan, Tuition Assistance, Flexible Spending Accounts, Health Savings Account, Life Style Spending Account, Volunteer Time Off, Paid Parental Leave, if eligible , Family Building Benefits, Virtual Physical Therapy, Accident, Critical Illness and Hospital Indemnity Insurances, Identity Theft Protection, Legal Plan, Voluntary Life Insurance and Long Term Disability and more. 

Already Working @TEVA?

If you are a current Teva employee, please apply using the internal career site available on "Employee Central". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply: Internal Career Site

The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.

Teva’s Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, genetic information, marital status, sexual orientation, gender identity or expression, ancestry, national or ethnic origin, citizenship status, military status or status as a disabled or protected veteran, or any legally recognized status entitled to protection under applicable federal, state, or local laws.   

Please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience. Request a reasonable accommodation by sending an email to [email protected] with the nature of your request and your contact information. Only inquiries concerning a request for a reasonable accommodation will be responded to from this email address.  

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Teva Pharmaceuticals USA does not accept unsolicited assistance from agencies for employment opportunities.  All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.