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Recruitment Operations Specialist

Hackensack Meridian Health
Edison, NJ
Description

Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community. Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The focus of the Recruitment Operations Specialist is operational efficiency improvement of key hiring processes at Hackensack Meridian Health (HMH) including, but not limited to, the candidate, new hire, and hiring team experience as well as data and reporting for the Talent Selection department. This position will use their process improvement mindset and program knowledge and expertise to drive meaningful change. This position will drive solutions through critical assessment and delivery in support of core HR processes and recommend continuous improvement opportunities. This position will leverage/utilize data as the vehicle for driving action among recruiters, hiring managers, and leadership to ensure they are getting the insights they need. This position will have a thorough understanding of Recruitment and Onboarding and how they impact HMH's hiring capabilities. This position will be part of a fast-paced, fluid, and highly collaborative environment. The Recruitment Operations Spec is also responsible for ensuring all team members' employment authorization documentation is valid for employment throughout the team members' tenure.

Responsibilties

A day in the life of a Recruitment Operations Specialist at Hackensack Meridian Health includes:

  • Identify, create, execute, and manage key talent initiatives and programs as they support HMH's focus on bringing in the right talent. These initiatives/programs include, but are not limited:
  • Ensuring RightSourcing Contingent Worker initiative is effective, efficient, and compliant.
  • Reviewing branding/formatting of HMH Career Site and working with the vendor for any content changes.
  • Sending out satisfaction surveys to new hires and hiring managers and compiling the results.
  • Creating agendas for monthly Recruitment meetings.
  • Analyze and test current processes and systems/tools to determine effectiveness and efficiency and make process improvement enhancements.
  • Collect data, perform root cause analysis of issues or problems, and propose solutions according to the current and future needs of the business.
  • Oversee process change implementation and testing and review changes to ensure they result in measurable organizational improvements.
  • Assist in the development and delivery of training programs or presentations communicating process revisions to the organization.
  • Perform ongoing audits/reconciliations of data metrics including job postings, number of hires/transfers, offers extended/declined, I-9 completion, etc. to ensure data integrity as well as make recommendations to identify and eliminate data inconsistencies.
  • Research and evaluate cutting-edge recruiting technologies.
  • Manage all applicable activities within the iCIMS applicant tracking system (ATS) including ensuring proper workflow and status for each applicant/candidate.
  • Produce and maintain operational documents for Recruitment and hiring managers including process workflows, standard operating procedures, and work instructions.
  • Monitor performance of key vendors including, but not limited to, Radancy and Certiphi to ensure service-level agreements are being delivered.
  • Participate in the creation, generation, and distribution of ad-hoc reports.
  • Manage the HMH employee referral and sign-on bonus process by tracking all referrals and sign-on bonuses and submitting regular referral bonus reports to Payroll.
  • Manage and maintain the ERP mailbox and intranet page and also answer all questions from HMH leadership about the program.
  • May perform general recruitment functions including providing support for HR projects, assisting with events, assisting with onboarding
  • Manage the I-9 dashboard for all new hires to ensure we maintain compliance with I-9 regulations.
  • Manage TMSS cases on behalf of the Talent Selection team.
  • Work with managers to ensure awareness of employment authorization regulations, procedures, and policies.
  • Responsible for monitoring all expiring employment authorization documents and working with leaders to process any necessary terminations to ensure all team members remain legally able to work.
  • Act as a liaison between HR Operations and the hiring manager to identify team members who are subject to termination due to I-9 non-compliance.

20 Work with Legal and outside counsel to ensure HMH is following the current I-9 regulations and educates team members and leaders on I-9 regulations as needed.

  • Other duties and/or projects as assigned.
  • Adheres to HMH Organizational competencies and standards of behavior.

Qualifications

Education, Knowledge, Skills and Abilities Required:

  • Bachelor's degree.
  • Minimum of 3 years of recruiting, onboarding, project management, and/or recruiting operations experience in a fast-paced environment.
  • Attention to detail and demonstrable track record of operational excellence in the HR realm.
  • Strong client relationship management capabilities and capable of rapidly building strong, effective, and trusted relationships and networks.
  • Highly motivated, energizing, and inspires others to seek higher levels of performance.
  • Strong oral and written communication skills with the ability to influence and articulate a variety of issues to different audiences, tailoring messages accordingly.
  • Ability to utilize technical expertise when performing problem/situational analysis.
  • Analytical thinking and planning skills.
  • Experience using standard recruiting tools and a desire to explore and implement new tools to further streamline the recruiting process.
  • Ability to deal with ambiguity, prioritize competing priorities, and pivot quickly.
  • Ability to work as part of a team.
  • Ability to understand, follow directions, and meet deadlines.

Education, Knowledge, Skills And Abilities Preferred

  • Experience with iCIMS is a plus.

If you feel the above description speaks directly to your strengths and capabilities, then please apply today!

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.

The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to: Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness. Experience: Years of relevant work experience. Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training. Skills: Demonstrated proficiency in relevant skills and competencies. Geographic Location: Cost of living and market rates for the specific location. Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization. Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered. Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.

In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.

Starting at $72,072.00 Annually
Posted 2026-01-21

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