Associate, Administration

Job Title: Associate, Administration
Location: Plainsboro, NJ (Hybrid – 3 days onsite)
Type: Contract
Duration: Through December 2025
Schedule: Monday – Friday, 9:00 AM – 5:00 PM (40 hrs/week)

About the Role

We are seeking an Associate, Administration to provide high-level administrative support in a hybrid work environment. The successful candidate will manage scheduling, coordinate events, and handle a variety of administrative tasks to ensure smooth day-to-day operations.

Key Responsibilities

• Coordinate calendars, schedule meetings, travel, and itineraries

• Organize event logistics and vendor contracts

• Manage correspondence, phone calls, and voicemails

• Prepare and submit expense reports (T&E)

• Order office supplies, support office moves, and coordinate with facilities teams

• Assist with onboarding and offboarding of employees

Qualifications

• High school diploma or equivalent required

• Minimum 3 years of experience in an administrative support role

• Strong written and verbal communication skills

• Proficiency in Microsoft Word, Outlook, Skype for Business, and SharePoint

• Strong organizational skills and attention to detail

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #558-Scientific

System One, and its subsidiaries including Joulé, ALTA IT Services, TeamPeople, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.