Secretary Department, Radiation Oncology

Job Title: Secretary Department

Location: Newark Beth Israel Medical Ctr

Department Name: Radiation Oncology

Req #: 0000225484

Status: Hourly

Shift: Day

Pay Range: $19.70 - $19.70 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The Radiation oncology Secretary plays a key role in supporting efficient daily operations within the Outpatient Radiation Oncology department. This position is responsible for registering and scheduling patients, maintaining accurate records, and ensuring seamless communication among staff, patients, and external partners. The role requires strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced clinical environment. The Secretary ensures complete and timely patient registration, verifies necessary authorizations, and supports billing processes by accurately dropping daily charges. The position also provides administrative support to the department, including managing telephone coverage, maintaining office supplies, and handling incoming mail. This role participates in daily huddles and rounds to effectively communicate departmental needs and updates. Proficiency in the electronic medical record (EMR) system and the ability to maintain organized filing and documentation systems are essential.

Qualifications:

Required:

• High School Diploma
• 2 years medical office experience
• 2 years customer service experience
• Knowledge of working with EMR, and knowledge of CPT codes

Scheduling Requirement:

• Shift- 8:00am-4:00pm
• Monday-Friday
• Full Time /Day

Essential Functions:

• Register patients within the department
• Schedule patients within the department
• Maintains appropriate records and establishes departmental filing systems to ensure the expeditious retrieval of information so that department head and/or department staff can accomplish their responsibilities in time frames
• Assist with achieving all charts
• Answers telephone, divert calls, receives and relays messages accurately
• Ensures and maintains adequate levels of office supplies and equipment
• Participates in overall telephone coverage on behalf of the entire Department and maintains complete and accurate telephone/visitor messages for department personnel, assuring timely and accurate routing of messages in a professional and courteous manner at all times
• Open incoming mail, screen for priority items and facilitate timely referral of issues to appropriate parties as instructed
• Attend daily huddle within Outpatient Oncology departments and report back pertinent information to Radiation Oncology
• Attends daily rounds within Radiation Oncology department. Order supplies for department as needed.
• Knowledge of EMR
• Drop billing charges daily
• Knowledge of checking and ensuring patient have updated prior authorization for treatment
• Collaborate with financial coordinators as needed
• Performs other duties as assigned

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing.

These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon ….and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

RWJBarnabas Health is an Equal Opportunity Employer