EXECUTIVE ASSISTANT

Job Description

Job Description

Position Title:

Executive Assistant

Job Classification:

Exempt

Type of Position:

Full-time

Location:

Williamstown, NJ

Reports to:

Senior Executive Vice President (SEVP)

Requirements:

1–2 year(s) of experience in a similar role or internship supporting executives, finance, or analytics functions.

Education:

Currently enrolled in or has completed a Master of Business Administration (MBA) program, with an undergraduate degree in Business, Finance, Economics, or a quantitative-related field. Relevant certifications (e.g., Data Analytics, Project Management) are a plus.

TRAVEL:

Approximately 0-15% o 15-30% o 30-60%

Salary Range: $55,000 - $75,000

Company Overview: A growing company with local roots, COPS Monitoring offers a competitive salary along with many great benefits such as Health Insurance, 401(K), Tuition Reimbursement, and great company events! The security industry is exciting, and the company offers opportunities for growth and advancement, all while maintaining a family atmosphere.

Position Overview: The Executive Assistant provides direct support to the SEVP and plays a key role in ensuring the efficiency of executive operations. This role is ideal for a driven individual currently pursuing an MBA or holding a Bachelor’s degree in Business or a quantitative field who wants to gain hands-on experience working alongside senior leadership in a fast-paced, data-driven environment. Acting as a strategic partner to the SVP, this position involves financial analysis, project coordination, and operational insight, offering a unique opportunity to learn the inner workings of executive decision-making and leadership within one of the nation’s most respected monitoring companies.

Key Competencies:

• Analytical Mindset: Demonstrated ability to analyze financial data, prepare management notes, and distill complex information into actionable insights.
• Adaptability: Open-minded, eager to learn, and comfortable “rolling up your sleeves” to assist with both high-level strategy and hands-on execution.
• Initiative: A self-starter who can work independently, anticipate needs, and proactively identify solutions.
• Professionalism: Strong communication, organizational, and time-management skills; able to handle confidential information with discretion.
• Team-Oriented: Comfortable working across departments and engaging with multiple stakeholders while maintaining composure in a fast-moving environment.
• Technical Proficiency: Skilled in Microsoft Office (especially Excel and PowerPoint); familiarity with data analytics tools is a plus.

Key Responsibilities:

• Serve as the primary support to the SEVP, attending meetings, taking detailed notes, and preparing concise follow-up reports.
• Conduct financial and operational analyses to support executive decision-making.
• Coordinate cross-departmental initiatives and ensure timely completion of deliverables.
• Prepare management briefings, presentation decks, and strategic summaries for internal and external meetings.
• Maintain awareness of key projects, timelines, and company initiatives to keep the SEVP informed.
• Perform administrative duties including scheduling, correspondence, and document preparation with a high degree of accuracy.
• Support the SEVP with ad-hoc research, data collection, and business analytics projects.
• Uphold confidentiality and professionalism in all matters.
• Work on-site daily at the Williamstown office and represent the SEVP in meetings when necessary.

Physical demands, work environment, and attendance requirements : The physical demands, work environment, and attendance requirements characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Physical Demands: Minimal physical demands.
• Work Environment: The noise level in the work environment is usually minimal.
• Attendance requirements: This position is salaried exempt.

We are proud to offer equal employment opportunities (EEO) to all regardless of race, gender, ethnicity, disability, or veteran status. We maintain a drug-free workplace.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance
• Life insurance
• Paid sick time
• Paid time off
• Tuition reimbursement

In addition to applying online, all applicants should email their resume to: [email protected]