Proposal Coordinator
- Analysis and planning: Analyze government solicitations (RFPs, RFQs, etc.) and related documents to understand requirements, evaluation criteria, and deadlines. Develop proposal outlines, compliance matrices, and writing plans.
- Content development: Develop/write and edit proposal volumes and sections, including technical, management, past performance, staffing, and executive summaries. Synthesize complex information from multiple sources into a clear and compelling narrative.
- Collaboration: Work with SMEs to gather information and translate technical concepts into persuasive, easy-to-understand language. Coordinate with the contracts and pricing teams to ensure proposal accuracy.
- Compliance and quality control: Ensure proposals strictly adhere to all government regulations, including the Federal Acquisition Regulation (FAR). Perform final edits, proofreads, and quality control checks for grammar, consistency, and formatting.
- Management and coordination: Manage proposal schedules and deliverables to meet all submission deadlines. Coordinate production, including final document formatting, printing, binding, and submission.
- Content management: Maintain and update a library of reusable proposal content, templates, and graphics.
- Post-submission activities: Participate in post-submission activities like addressing clarification questions and attending debrief meetings.
- Education: A bachelor’s degree in communications, English, Business, or a related field is highly desired.
- Formal Shipley Associates training or demonstrated experience applying Shipley proposal methodologies.
- Experience: A minimum of 2–4 years of proven experience in federal government and/or defense contracting proposal writing
- Technical knowledge: Familiarity with government procurement processes and regulations (e.g., FAR and DFARS) is crucial.
- Communication: Exceptional writing, editing, proofreading and verbal communication skills, with the ability to convey complex ideas clearly and persuasively.
- Organizational skills: Strong project management and organizational skills to manage multiple priorities under tight deadlines. Ability to manage multiple proposals and deadlines simultaneously.
- Software proficiency: Proficiency with Microsoft Office Suite (especially Word)
- Detail-oriented: Meticulous attention to detail to ensure 100% compliance with all solicitation requirements.
- Experience supporting proposals for the Department of Defense, Navy, Army, Air Force, Space Force, or other federal agencies.
- Familiarity with capture management and business development processes.
- APMP or Shipley training/certification
- Knowledge of technical disciplines such as engineering, cybersecurity, IT services, logistics, training, or systems integration.
- Superior written and verbal communication skills
- Critical thinking and analytical ability
- Strong collaboration and interpersonal skills
- Compliance-focused mindset
- Ability to work effectively under tight deadlines
- Self-starter with strong initiative and accountability
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