Sr Administrative Coordinator

Job Description

Job Description

Job Title : Administrative Coordinator

Location : Wall, NJ (Hybrid)

Pay : $24 - $36 an hour

A highly reputable manufacturing company is looking for a Administrative Coordinator to support their marketing team! This role includes a large range of duties including but not limited to invoice processing, creating purchase orders, utilizing multiple software's such as SAP, Basware, and more. You will assist in coordinating product requests for PR, events, and trade shows, creating purchase orders and handling invoicing for marketing, and much more!

Job Description:

• Administrative support to the marketing team
• Handling invoicing, creating purchase orders, etc.
• Utilizing software's such as SAP, Basware, and more
• Assist with new product launches
• Generate creation of PO’s and processing and tracking of Marketing invoices into Basware system
• Manage product shipments/return shipments for Marketing and PR product requests
• Manage the setup process for new vendors for Marketing and Kissflow/ spend approval forms
• Coordinate product requests for PR, events, and trade shows
• Handle image request inquiries from Sales, PR requests
• Proof Marketing Materials for Sell sheets, annual catalogs, line lists and any Marketing assets/materials (press releases, invitations, mailers)
• Handle and distribute inquiries from customer service
• Manage inbox for Press inquiries and work with Brand manager to send out Press releases
• Support marketing activations with facilitation of logistics, product, shipments, VM, assets/collateral, sourcing, communication, etc.
• Make travel arrangements for international employees for Marketing events (artisan/cutting events/trade show activations)
• Update files on Sales Tool Kit SharePoint site for all brands
• Pulling images in Emmi and publishing links to share with accounts for product setup on their websites for all brands

Additional Skills & Qualifications

• 1- 3 years experience as a Administrative Coordinator
• Bachelors Degree in Marketing preferred
• Experience with purchase orders and invoices required
• Experience with SAP or similar software required

Benefits :

• Great benefits package
• Work life balance
• Clear career growth path

***INTERVIEWS

HAPPENING THIS WEEK***

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume along with your availability for a 10-minute phone call to dyseidenberg@ astoncarter.com

Job Type & Location

This is a Contract position based out of Wall, NJ.

Pay and Benefits

The pay range for this position is $26.00 - $36.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Wall,NJ.

Application Deadline

This position is anticipated to close on Nov 15, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.