Facilities Coordinator 1 (0-2 years)

Job Description

Job Description

We are looking for a dependable detail-oriented individual to support front desk and facilities operations for a contract position in Hoboken, New Jersey. This role is centered on welcoming visitors, guiding guests to meeting spaces, and helping maintain an organized, safe, and well-supported office environment. The ideal candidate brings strong communication skills, comfort with administrative coordination, and the ability to manage multiple daily tasks effectively.

Responsibilities:
• Welcome visitors and employees at the front desk, provide a positive first impression, and direct guests to the appropriate rooms or contacts.
• Coordinate routine service requests and follow up on building needs involving office equipment, plumbing, lighting, and other facility-related issues.
• Work with outside service providers for cleaning, security, landscaping, and maintenance, while monitoring the quality and timeliness of completed work.
• Maintain organized records for service agreements, compliance documentation, supply orders, and other facilities-related files.
• Support day-to-day office operations by assisting with scheduling, purchasing, expense tracking, and general clerical activities for the facilities team.
• Help uphold workplace safety standards by assisting with emergency preparedness procedures and monitoring adherence to site policies and regulations.
• Assist with workspace planning, office reconfigurations, and internal move coordination to support efficient use of the facility.
• Serve as a point of contact for support services such as catering, parking, security access, and other operational needs across the site.
• Track inventory levels for workplace and facilities supplies, replenish stock as needed, and help avoid shortages of essential items.• High school diploma required; an associate degree or higher in facilities management, business, or a related field is preferred.
• Up to 2 years of experience in reception, facilities coordination, office support, or a similar administrative role.
• Strong customer service and interpersonal skills with the ability to interact professionally with guests, employees, and vendors.
• Clear verbal and written communication skills, along with strong organizational and time-management abilities.
• Ability to handle multiple priorities, respond to changing needs, and follow through on assigned tasks with attention to detail.
• Working knowledge of Microsoft Office applications and comfort learning facilities or operations-related systems.
• Familiarity with vendor coordination, scheduling, procurement support, and basic budget or inventory tracking.
• General understanding of workplace safety practices and building support functions is a plus.