Human Resources Preparer

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Position Details

Position Information Recruitment/Posting Title Human Resources Preparer Job Category Staff & Executive - Human Resources Department UHR- Human Capital Management Overview Posting Summary Rutgers, The State University of New Jersey, is seeking a Human Resources Preparer for University Human Resources. This position, under the direct supervision of the Director Human Capital Management, reviews actions requested by departments to be submitted for HCM processing; completes data input through templates for daily, individual, salary and data actions for faculty and staff from hire through termination; and submits to the HR Approver for review and submission through the HCM Unit or directly to the Payroll Database. Among the key duties of this position are the following:

• Reviews documentation for compliance with federal and state regulations, university policy, and bargaining units' contracts before entering the request into the workflow.
• Monitors workflow and follows up to ensure the completion of tasks within deadlines.
• Maintains and updates all databases and programs needed to execute actions and track and report on activities.
• Ensures good customer service and the confidentiality of work, databases, and communications.
• May assist with the review, update, and documentation of new procedures for work.
• Runs reports, tracks data, reviews, and works to ensure accurate submissions within deadlines.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at . FLSA Nonexempt Grade 02 Position Salary Annual Minimum Salary 43857.000 Annual Mid Range Salary 55509.500 Annual Maximum Salary 67162.000 Standard Hours 37.50 Union Description Administrators Confidential Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

• Bachelor's degree in a related field or an equivalent combination of education and/or experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Effective data entry, analytical, mathematical, statistical, problem solving, organizational, interpersonal, communication, collaborative, and client service skills; attention to detail; flexibility; the abilities to follow direction; understand and apply contract terms and federal and state laws; set priorities, meet deadlines; research; create action plans; work independently, collaboratively, and within a team; and maintain confidentiality.
• Requires computer literacy to include Internet and web-based systems and demonstrated proficiency in Microsoft (MS) Excel and Word.

Preferred Qualifications

• Experience with PeopleSoft Human Capital Management systems, university HR and payroll processing, and with MS Access.
• PeopleSoft HRMS experience.

Equipment Utilized Physical Demands and Work Environment Special Conditions Posting Details Posting Number 23ST3018 Posting Open Date 11/06/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Cook (RU-New Brunswick) City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.