Property Administrator

Job Description

Job Description

Property Administrator
Belleville, NJ • Old Bridge, NJ • Deptford, NJ
$62,000 – $66,000+ / year (depending on experience)

A well-established healthcare real estate firm is seeking a highly organized and detail-oriented Property Administrator to support property management operations across a portfolio of commercial medical office buildings.

This role provides critical administrative, operational, and accounting support to Property Managers, ensuring smooth day-to-day operations, accurate financial tracking, and strong tenant and vendor communication. The ideal candidate thrives in a fast-paced environment and brings strong attention to detail, organization, and professionalism.

WHAT YOU’LL DO

• Provide administrative and operational support to assigned Property Manager(s)
• Process invoices and assist with accounts payable and receivable activities
• Maintain organized and accurate tenant, lease, vendor, and property files
• Manage correspondence, including drafting communications and distributing notices
• Assist with scheduling meetings, travel arrangements, and internal coordination
• Support tenant relations through communication, onboarding materials, and follow-ups
• Dispatch maintenance and coordinate service requests as directed
• Maintain and update Yardi database, including tenant, lease, and billing information
• Assist with financial reporting, rent rolls, tenant ledgers, and budget tracking
• Prepare and distribute reports including delinquency, rent increases, and contact lists
• Ensure compliance with lease terms, insurance requirements, and company policies
• Support legal documentation processes and coordinate with internal teams as needed

This role is essential to keeping operations running efficiently across the portfolio. Your attention to detail, organization, and ability to support both administrative and financial processes directly impacts property performance, tenant satisfaction, and team success.

WHAT IT TAKES

• High school diploma or GED required; Bachelor’s degree preferred
• 5+ years of experience in commercial real estate administration or property management support
• Strong proficiency in Microsoft Office (Outlook, Word, Excel)
• Experience with Yardi preferred
• Understanding of leases, contracts, and property management operations
• Excellent organizational, communication, and time management skills
• High attention to detail with the ability to manage multiple priorities

IDEAL CANDIDATE TRAITS

• Highly organized and detail-oriented
• Strong client-service and team-oriented mindset
• Proactive and dependable
• Professional communicator with strong follow-through
• Able to manage multiple tasks in a fast-paced environment

THE PERKS!

• $62,000 – $66,000+ annual compensation (depending on experience)
• Company-paid Medical and Dental Insurance
• 401(k) Retirement Savings Plan
• Paid Time Off Program
• Company-paid Basic Life Insurance
• Voluntary Life Insurance (Spouse & Dependents)
• Short & Long-Term Disability Insurance
• Flexible Spending Accounts (Health & Dependent Care)
• Health Savings Account (HSA)
• Educational Assistance