Supply Chain Coordinator

Job Description

Job Description

About the Role

Twin River Group is seeking a highly organized and experienced Purchasing & Sales Order Coordinator to join our team. This is a multifaceted, on-site role that combines purchasing, bookkeeping (AR/AP), and sales coordination responsibilities. The ideal candidate will be proficient in NetSuite, SmartSuite, Excel, and QuickBooks, with a proven ability to manage a high volume of tasks accurately and efficiently in a fast-paced environment.

Purchasing & Operations

• Create and manage purchase orders (POs) from creation through receipt and invoice matching.

• Create and pay bills in NetSuite; enter and pay freight bills accurately and on time.

• Prepare and provide a daily payment list to the CFO/President.

• Communicate with vendors and suppliers to confirm pricing, lead times, and delivery schedules.

• Coordinate with warehouse and operations teams to ensure timely receipt and shipment of goods.

• Monitor inventory levels and initiate replenishment orders as needed.

• Resolve discrepancies in purchase orders, invoices, and shipments in a timely manner.

• Fill out forms and applications on behalf of the company as required.

• Send out new customer and vendor forms and file completed forms in the Bookkeeping folder.

• Maintain accurate records of all purchasing activities in NetSuite.

• Generate and analyze reports related to purchasing, open orders, and fulfillment status.

Bookkeeping (AR/AP)

• Create and email invoices to customers in a timely and accurate manner.

• Manage Accounts Payable and Accounts Receivable.

• Perform account reconciliations on a regular basis.

• Handle account collections and follow up on outstanding balances.

• Prepare financial reports for the CFO/President as requested.

Sales Coordinator

• Process and manage sales orders end-to-end, including bulk orders and drop shipments.

• Proactively update customers on order status, shipping timelines, and any delays or changes.

• Provide customer support and serve as a point of contact for order-related inquiries.

• Support the sales team with administrative tasks, documentation, and follow-ups.

• Maintain and manage data in NetSuite and SmartSuite; generate sales reports as needed.

• Coordinate communication between customers, vendors, and internal teams.

• Assist with inventory and product coordination to ensure order accuracy and availability.

Required Qualifications

• NetSuite ERP proficiency is REQUIRED — experience with PO, SO, inventory, billing, and reporting modules.

• 3–5 years of experience in purchasing, sales order coordination, or a combined operations/bookkeeping role.

• Proficient in SmartSuite, Microsoft Excel, Outlook, and QuickBooks.

• Strong understanding of AR/AP processes, reconciliation, and basic financial reporting.

• Excellent organizational skills with a high attention to detail.

• Strong written and verbal communication skills.

• Ability to prioritize and manage multiple responsibilities in a deadline-driven environment.

Preferred Qualifications

• NetSuite certification or advanced experience.

• Background in wholesale or distribution industries.

• Familiarity with EDI or third-party logistics (3PL) coordination.

What We Offer

• Competitive salary of $60,000 – $65,000 annually, based on experience.

• Supportive team environment with opportunities for growth.

• Health, dental, and vision benefits.

• Paid time off and company holidays.

• On-site role with a collaborative, close-knit team.