Front Desk + CRM Coordinator (Physical Therapy Clinic)

📍 Chatham, NJ | In-Person | Full-Time | $18-$20/hr (20–40 hrs/week)

Keep the clinic running, keep the leads moving.
Join our growing team at Body Moksha Physical Therapy in a dual-role that blends front desk operations with lead follow-up and CRM management.

We’re looking for a tech-savvy, detail-oriented person who can handle phones, scheduling, and spreadsheets — all while keeping patient experience smooth and stress-free.

🧠 Who You Are

You like to stay organized and in control of your day. You're good with people — but you're also the type who double-checks dates, updates logs, and notices when things fall through the cracks.

You're also:

✔️ Comfortable on the phone and with scheduling software
✔️ Tech Savvy - familiar with spreadsheets, CRMs, or electronic health records (JaneApp is a plus)
✔️ Detail-focused — you don’t need to be told twice to follow up or complete a task
✔️ 1+ year of admin, front desk, or healthcare office experience
✔️ Able to work independently and also take direction when needed
✔️ Excited to work in a supportive, small team where your work has direct impact

💡 What You’ll Be Doing

🗂 Administrative Support (Front Desk + Clinic Ops)

• Follow up on incomplete intake forms
• Greet, check-in, and assist patients at the front desk
• Track patient sessions/packages and log data into our EHR (JapeApp)
• Print weekly treatment schedules and prep workshop materials
• Restock supplies weekly and manage inventory
• Answer calls and reschedule or book appointments
• Support the Owner and Ops Manager with general administrative tasks

• Call patients to confirm initial evaluations and rebook cancelled appointments
• Enter all new leads into the lead tracking spreadsheet (with complete/correct info)
• Keep CRM up-to-date and organized so leads move into the right email/text sequences
• Flag leads that need Sales follow-up and close the loop when evals are booked

Part-Time Schedule:

• Monday : 11:00 AM – 7:00 PM

• Tuesday – Thursday : 3:00 PM – 7:00 PM

  **This position will move to full time in early 2026.**

🌟 About Body Moksha PT

We help active adults in their 40s–60s move better, stay active, and keep doing what they love — without pain or pills. Since 2016, we've delivered one-on-one, insurance-free care in a warm, relationship-first environment. Most of our patients find us through referrals, not ads.

If you’re someone who likes knowing your work supports real people (and not just pushing paper), this might be for you.

Check us out on Instagram @bodymokshapt and learn more at

📩 How to Apply

Send your resume to [email protected] with a short note on why this job feels like a fit.

✅ This is an in-person role in Chatham, NJ. Please apply only if you have at least 1 year of admin, front desk, or healthcare experience — and enjoy working directly with people.