Procurement Coordinator

Job Description

Job Description

About CubX

CubX is a modern Managed Service Provider (MSP) transforming how businesses experience technology.

We believe IT should be simple, secure, and enjoyable—not confusing or intimidating. Through automation, thoughtful design, and world-class customer experiences, we're changing what businesses expect from their technology partner.

Why CubX?

At CubX, we believe our clients are more than just tickets—they're our friends. We're committed to providing top-notch service with a personal touch. We like to take a creative approach, think outside the box, and get ahead of issue before they arise. We also believe in providing a balanced environment, with benefits that include:

• Competitive Salary & Comprehensive Benefits Package: Health, dental, vision, 401(k), and PTO.
• Professional Development: Access to training and certification programs to grow your skills in areas like Microsoft 365, Azure, and networking.
• Fun & Inclusive Company Culture: Team events, social activities, onsite gym for physical wellness, and a supportive work environment that values your ideas and input.

Want to see what It’s really like to work at CubX?

What It’s Really Like to Work at CubX (Inside Our Team)

About the Role:

The Procurement Coordinator will own the day-to-day procurement process and help ensure our hardware, software, licensing, subscriptions, and vendor relationships run smoothly.

Core responsibilities will include:

• Obtaining and comparing vendor quotes
• Placing hardware, software, licensing, and cloud service orders
• Tracking orders, shipments, and deliveries
• Coordinating with vendors and distributors to resolve issues
• Managing RMAs, returns, and warranty claims
• Managing software subscriptions, licensing, and renewals to ensure services remain active and renewals are completed on time
• Monitoring upcoming renewals and proactively coordinating with internal teams and vendors to prevent service interruptions
• Maintaining accurate procurement records and updating internal systems
• Working with Accounting to reconcile invoices and purchasing records when needed
• Ensuring hardware and licensing are available in time for client projects and onboarding
• Partnering with our engineering and account management teams to identify product recommendations, refresh opportunities, and licensing improvements that create additional value for clients
• Preparing quotes and recommendations for hardware, software, and managed services that support client growth while helping drive additional recurring revenue
• Developing strong relationships with our vendor partners and staying current on new products, promotions, and programs that may benefit our clients

Requirements

The ideal candidate should be:

• Highly organized and detail-oriented
• Comfortable communicating with vendors over the phone and email
• Persistent with follow-up and able to keep tasks moving until they're fully completed
• Tech-savvy and able to quickly learn new systems
• Able to manage multiple priorities in a fast-paced environment
• A strong communicator with excellent organizational skills

Benefits

• Health benefits
• Paid time off
• Opportunities for professional development and certifications
• Modern office environment
• Work alongside a fast-growing, technology-focused leadership team
• Salary of $45,000–$55,000 USD
• Paid time off and company holidays
• Health, dental, and vision insurance options
• 401(k) retirement plan with company match
• On-site gym for employee wellness
• Modern, collaborative office environment
• Ongoing training and professional development
• Opportunity to work with cutting-edge technology
• Team events and employee appreciation initiatives
• Strong company culture focused on innovation and teamwork