Office Administrator
- The Office Administrator will serve as the front desk receptionist: greet visitors, answer and route calls, and provide excellent customer service.
- Support employees and visitors with meeting coordination, web-conferencing technology, and general administrative needs.
- Assist with preparing, printing, assembling, and shipping submittals and reports.
- Manage daily mail operations: receive/distribute incoming mail; prepare and coordinate outgoing shipments.
- Maintain the appearance and organization of shared office spaces and oversee the ordering of breakroom, office, and building supplies.
- Act as the office point of contact for vendor and service appointments (copier service, building maintenance, etc.).
- Support company administrative requests, including travel arrangements, meeting setups, meals, clerical tasks, and support center tickets.
- Create, manage, and improve company Word templates (letters, proposals, reports, forms, memos, etc.).
- Partner closely with Project Managers and the Accounting department for monthly project invoicing.
- Generate and submit client invoices, review revenue for accuracy, and follow up on accounts receivable to ensure timely payment.
- Oversee building access and security systems.
- Build strong working relationships with office leadership and staff.
- Strong verbal and written communication skills.
- Self-starter mindset with initiative and proactive problem-solving skills.
- Excellent time management; consistently meets deadlines and manages multiple priorities effectively.
- Positive, professional attitude, and strong customer service orientation.
- High attention to detail, accuracy, and confidentiality. Experience supporting multiple departments.
- High school diploma or equivalent.
- 1 year of relevant experience.
- Proficient in Microsoft Excel, Microsoft Word, Microsoft Outlook, Microsoft PowerPoint, and Adobe Acrobat.
- Experience preparing monthly project invoices and processing subcontractor invoices
- 401(k) Matching
- ESOP
- Health Insurance
- Health Savings Account (HSA)
- Dental Insurance
- Vision Insurance
- Life Insurance
- Accident Insurance
- Paid Parental Leave
- Employee Assistance Program (EAP)
- Tuition Assistance
- Vacation and Sick Time
- Paid Holidays
- Relocation Assistance
Recommended Jobs
Dentist needed in Laurel Springs, NJ
Position Overview: General Dentist needed in Laurel Springs, NJ A full-time General Dentist with 4+ years of experience is needed in Laurel Springs. Practice Environment: Diverse payer mix, …
Emergency Medicine Physician in Willingboro, NJ
Would you like to live in Philadelphia or southern New Jersey and work in a fast-paced emergency department (ED) with rewarding compensation? If so, TeamHealth now has a full-time ED position at Virtu…
BlockChain Engineer
**About the Job** **Job Title** Blockchain & Web3 Engineer **Job Type** Part-time **Location** Remote **Job Summary** We are seeking a skilled Blockchain & Web3 Engineer to support the d…
Technician I Virology
For 75 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant im…
Service Consultant
Description of the role: The Service Consultant at Quality Chevrolet GMC in Englewood, NJ will be responsible for providing exceptional customer service in the automotive service department. Re…
Board Certified Behavior Analyst (BCBA)- Hybrid (Irvington)
Join the leader in ABA services with a career at Links ABA! Links ABA is a growing, multi-state company owned and operated by a Board-Certified Behavior Analyst since 2018. Our focus is on providing …
Spring 2026 Adjunct - School of Business
Job Description Desire a PhD in Business or a closely related field, graduate or adult teaching experience and related work experience. The School of Business of Stevens Institute of Technology…
Board Certified Veterinarian Surgeon
Board Certified Veterinarian Surgeon – Sussex County, NJ #6470 We are seeking a Board Certified Surgeon to join an exceptional team. This is a full-service, small animal emergency and general pra…
One to One Observer- Part Time Night 7p-7a Camden
Summary The purpose of the One to One Observer is to provide personal constant observation of a patient. This position will also Communicate with and support healthcare team, patients and/or pa…