Healthcare Administrative Assistant HAAVGNJ

Job Title: Healthcare Administrative Assistant
Duration: 3 Months
Locations: MULTIPLE LOCATIONS New Jersey Hackensack Neptune Edison Holmdel Brick Perth Amboy
Shifts: Day Shift

Pay Rate: $20$21 per hour

Summary

The Healthcare Administrative Assistant provides advanced administrative operational and project support to ensure efficient departmental functioning. Responsibilities include financial tracking reporting logistics coordination HR-related transactions and acting as a liaison across internal and external stakeholders. This role requires strong organizational skills accuracy and the ability to manage multiple priorities in a fast-paced healthcare environment.

Duties & Responsibilities

Patient Support (If Applicable)

• Schedule patient appointments and referrals for testing or physician visits.

• Maintain patient billing records for submission.

Reporting Data Management & Financial Support

• Research compile and organize information for departmental reports.

• Assemble data and prepare statistical reports.

• Prepare and monitor budgets and grant allocations; maintain accruals.

• Prepare financial documents required to maintain balanced accounts.

Human Resources & Payroll Coordination

• Maintain departmental employee files and ensure regulatory compliance.

• Initiate and follow through on HR and payroll transactions.

• Generate weekly payroll submissions and resolve related issues.

Event Meeting & Project Coordination

• Assist with planning and logistics for forums conferences seminars meetings and similar events.

• Develop and distribute informational packets for participants.

• Transcribe prepare and distribute meeting minutes.

• Investigate evaluate and resolve administrative or operational issues.

Administrative Support

• Review materials submitted for supervisor approval to ensure accuracy and completeness.

• Screen and prioritize incoming mail; respond or redirect as needed.

• Screen telephone calls provide information and direct callers appropriately.

• Arrange travel and prepare expense reports when required.

• Participate in grant application processes special projects and regulatory survey preparations.

Supply Chain Purchasing & Vendor Management

• Maintain adequate inventory and perform supply checks.

• Requisition merchandise and collaborate with Purchasing to secure best pricing.

• Track vendor contract expiration dates and process renewals.

Skills & Competencies

• Experience: 4 years administrative or business operations experience in a healthcare setting.

• Technical: Intermediate proficiency in MS Office Suite (Word Excel PowerPoint Outlook).

For more details reach at or Call / Text at .

About Navitas Healthcare LLC: It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.