Human Resources Support Specialist

Job Description

Job Description

Description:

Job Summary:

We are seeking a highly skilled and experienced HR Support Specialist to join our team. The HR Support Specialist will be responsible for overseeing all recruiting, onboarding, and employee engagement activities for MedWiz Pharmacy.

Key Responsibilities:

• Coordinate Onboarding Activities: Manage and execute all aspects of the onboarding process, including preparing onboarding materials, scheduling orientation sessions, and ensuring new hires have a smooth transition into the company.
• Facilitate Orientation Programs: Conduct orientation sessions to introduce new employees to company policies, procedures, and culture, ensuring they feel welcomed and informed.
• Background/Reference Checks: Conduct and oversee background/reference checks and other pre-employment screenings to ensure compliance with company standards and legal requirements.
• Collaboration: Work closely with HR/Recruiting team members, managers, and other partner teams to ensure a cohesive and efficient onboarding experience.
• Continuous Improvement: Evaluate and improve onboarding processes and programs based on feedback and best practices to enhance the overall experience for new employees.

What You'll Do:

New Hire Concierge Experience

• Prepare and distribute welcome kits with basic information, swag, and cultural materials.
• Serve as a welcoming and knowledgeable first point of contact for new hires, ensuring a smooth and engaging onboarding experience.
• Follow up with new employees during their first weeks to ensure access to systems, benefits, and workplace tools.
• Provide support with early employment questions and help resolve onboarding-related concerns in a timely and supportive manner.

Engagement, Communication & HR Program Promotion

• Actively promote HR programs, wellness initiatives, recognition events, and engagement activities through flyers, email announcements, and staff meetings.
• Communicate HR policies and procedures in a clear and accessible manner; assist with updating FAQs and employee resource materials.
• Collaborate with internal stakeholders to support consistent messaging and accessibility of HR-related information across departments.

• Bachelor’s Degree with 3-5 years in Human Resources or related field.
• Attention to detail: High level of attention to detail to ensure the accuracy of all aspects of the onboarding process.
• Communication skills: Excellent verbal and written communication skills. Ability to effectively present information and respond to questions from employees and managers.
• Interpersonal skills: Strong interpersonal skills with the ability to build relationships and work collaboratively with diverse teams.
• Organizational skills: Exceptional organizational and time management skills. Ability to manage multiple tasks and priorities in a fast-paced environment.
• Confidentiality: Upholds the highest standards of confidentiality, ensuring that all sensitive information related to new hires, including personal data, background checks, and employment contracts, is handled with discretion and securely stored.
• Technical skills: Strong computer skills, including Microsoft Office Suite (Word, Teams, Excel, PowerPoint).