Executive Assistant
- Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
- Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel.
- Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations.
- Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
- Prepares and files routine and advanced correspondence including letters, memoranda, and reports.
- May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office.
- Reviews and distributes daily mail correspondence to appropriate personnel.
- Orders office supplies and maintains inventory.
- Maintains up-to-date departmental manuals and files.
- May assist with compiling and developing the annual budget.
- Responsible for confidential and time sensitive material.
- Relies on experience and judgment to plan and accomplish goals.
- Other duties and/or projects as assigned.
- Adheres to HMH Organizational competencies and standards of behavior.
- High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
- Minimum of 10 years' experience in a related field.
- Minimum of 2 years working for top level Executive(s).
- Bachelor's degree may be substituted for some of the required experience.
- Excellent written and verbal communication skills.
- Proficient computer skills including but not limited to Microsoft Office and Google Suite platforms.
- Exceptional oral and written communication skills.
- Strong problem solving skills.
- Strong organizational skills with attention to detail.
- Ability to prioritize and work independently on a variety of tasks.
- Must possess the ability to take initiative and handle stressful situations.
- Associate's or Bachelor's degree.
- Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness.
- Experience: Years of relevant work experience.
- Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training.
- Skills: Demonstrated proficiency in relevant skills and competencies.
- Geographic Location: Cost of living and market rates for the specific location.
- Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization.
- Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered.
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