Fleet Services Coordinator

The  Registrations, Titles, and Permits Coordinator  serves as an administrative and technical support for the Senior Fleet Specialist. Principal contact for NFI Permits as well as for general phone and email communications for all levels of internal and external customers. Handles all aspects of Registration, Titles and Permits related services with a high degree of customer service and professionalist. This position reports to the Sr. Manager Fuel, Tolls and Permits. 

• Processing of local licensing and renewals for locally plated cars, trucks and required equipment
• Setup and renewal of various operating authorities such as Liquor, Intrastate and Carrier Permits for various states. 
  Data entry for registration and Permit related record keeping
• Receive, check for accuracy, prepare and submit Tractor, Trailer, and Yard Truck invoices for payment
• Maintains detail of unit deliveries with extreme accuracy
• Track and obtain missing invoices or MSOs with appropriate vendor
• Tracks and processes daily unit adds to the IRP as needed for tractors and trailers
• Monitors replacement requests for permits and license plates for errors as well as updating applicable systems with the new information as requests are processed
• Works with internal safety department and our environmental consultant for any compliance issues
• Works with internal Procurement team on the purchases of new units as needed
• Assists on projects and other administrative duties as needed

• High School Diploma or equivalent
• At least 3 years of clerical or administrative experience
• Excellent written and oral communication skills
• Must be capable of setting priorities and working under pressure in a fast paced environment
• Excellent customer service skills including adverse situations
• Maintains solid customer relationships both internally and externally by handling questions with speed and professionalism 
• Excellent research and problem solving skills to troubleshoot customer problems. 
• Detail oriented data entry skills are essential 
• must understand and be proficient in using Windows Operating System as well as Microsoft Office Applications.  Must have strong Excel skills and Experience (Formatting, Editing, Functions, Formulas, cross-worksheet references, Filtering, sorting, V lookups etc.)
• TMW Suit and TMT Fleet Maintenance System knowledge is a plus

We are excited to share the base hourly rate for this position is $20.25 - $31.00/HOUR. NFI takes into consideration applicants' qualifications, experience, education, geographic location, when determining a starting rate of pay.

Employees are also eligible for a robust benefit program , which includes Medical, Dental, Vision, Prescription Drug Coverage, 401k Plan, Wellness Program, Life Insurance, Paid Time Off, and Paid Parental Leave, among other benefit plan options.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

LA County Applicants: The Company will consider qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local laws.