Executive Assistant

This role is a critical support position responsible for providing high-level administrative and organizational assistance to executives and senior leadership. The individual will manage complex scheduling, confidential documentation, travel logistics, and reporting functions while ensuring seamless operations across departments. With a strong focus on accuracy, discretion, and efficiency, the incumbent serves as a key liaison between internal teams and external stakeholders, playing a vital role in enabling executive productivity and organizational success. The position requires a detail-oriented professional with proven experience in executive support, confidential record management, and advanced administrative systems.

Hours: Monday to Friday, 9am to 5pm

Start Date: 2/23/26

End Date: 5/23/26

Duration: 3 months

Responsibilities:

• Manage executive calendars and coordinate appointments, meetings, and travel arrangements, including air, hotel, and ground transportation.
  
• Prepare, code, and submit expense reports and other financial documentation via Workday in a timely and accurate manner.
  
• Develop and deliver professional presentation materials and reports for board meetings, executive reviews, and strategic initiatives.
  
• Maintain confidential files, statistical records, and sensitive correspondence with strict adherence to data security protocols.
  
• Serve as the primary point of contact for internal and external stakeholders at the Mt. Laurel, New Jersey office location.
  
• Oversee office operations including supply ordering, inventory management, and mail distribution.
  
• Coordinate board meeting logistics, including agenda preparation, documentation, and follow-up actions.
  
• Respond to and route incoming emails and phone inquiries, escalating as appropriate.
  
• Prepare special reports, summaries, and ad-hoc analyses as needed by leadership.
  
• Perform additional administrative duties and special projects as assigned, adapting quickly to changing priorities.
  

Requirements

Requirements:

• High School Diploma or GED; associate’s or bachelor’s degree in Business Administration, Office Management, or related field is highly recommended.
  
• 2–4 years of progressive administrative experience supporting executives, senior leaders, or board-level functions.
  
• Proven experience working in a confidential, high-pressure environment with a professional and discreet demeanor.
  
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) with demonstrated skill in document creation, data management, and presentation design.
  
• Experience with Workday or similar HR/payroll/expense systems is preferred.
  
• Strong organizational and time management skills with the ability to prioritize tasks and meet tight deadlines.
  
• Exceptional attention to detail and accuracy in all deliverables.
  
• Ability to work independently, take initiative, and adapt to evolving demands in a fast-paced environment.
  
• Demonstrated ability to manage multiple priorities with minimal supervision and remain available as needed.
  
• Experience supporting board of directors or executive committees is a strong advantage.