Time Management Coordinator

Job Description

Job Description

We are seeking a detail-oriented and proactive Principal Time Management Coordinator to join our Structural & Mechanical Maintenance Unit. Under the direct supervision of the Chief Maintenance Supervisor and Supervising Office Assistant, you will be responsible for managing a variety of administrative duties with a primary focus on timekeeping and payroll support.

Key Responsibilities

· Maintain timekeeping records, complete data entry, and corrections in PeopleSoft.

· Manage employee schedules and static group updates.

· Enter work orders and corresponding hours in Maximo.

· Generate time, labor, overtime, and comp time reports.

· Track and enter annual leave accruals, personal and vacation day balances.

· Monitor sick leave usage and process sick bank conversions in accordance with union guidelines.

· Submit temporary staff leave plan enrollments to Human Resources monthly.

· Review and process petty cash vouchers for staff.

· Track reimbursements for safety shoes and eyewear purchases.

· Process maintenance invoices using SAP and VIM systems.

· Provide cross-coverage and administrative support to other clerical staff within the unit as needed.

Minimum Qualifications

· A minimum of two (2) years of full-time administrative work experience, including experience with timekeeping and payroll systems.

· Proficiency in Microsoft Office 365 (Word, Excel, Outlook).

· Strong organizational and multitasking skills with attention to detail.

· Ability to work independently and prioritize tasks in a fast-paced environment.

Preferred Qualifications

· Familiarity with PeopleSoft, , and SAP

· Experience supporting unionized staff and applying timekeeping policies.

· Knowledge of administrative operations in a maintenance or facilities environment.

· Effective interpersonal and communication skills, with the ability to interact across departments and organizational levels.

Company Description

Non-Profit Organization within the social services and healthcare field, making an impact in our communities for over 80 years.

This is a family-oriented yet professional organization that values long-term relationships. They are seeking a dedicated tax accountant who can effectively manage their time, meet deadlines, and thrive in a collaborative, growth-focused environment.

Company Description

Non-Profit Organization within the social services and healthcare field, making an impact in our communities for over 80 years. \r\n\r\n\r\nThis is a family-oriented yet professional organization that values long-term relationships. They are seeking a dedicated tax accountant who can effectively manage their time, meet deadlines, and thrive in a collaborative, growth-focused environment.