Document Control Specialist

Job Description

Job Description

Sunland Group has an immediate opening for a Document Control Specialist at Newark Airport with the Port Authority of New York and New Jersey (PANYNJ) who will be focusing on construction documents and potentially requiring expertise in e-Builder and Bluebeam Revu. This role typically involves managing a wide range of construction-related documents, including plans, drawings, and specifications, while ensuring compliance with PANYNJ policies.

Responsibilities :

• Monitor and control incoming and outgoing submittals, responses, correspondences, and other documentation following required eBuilder processes for each project/contract.
• Ensure all documents are properly stored, managed, and accessible to authorized personnel per PANYNJ policies and procedures.
• Respond to requests for documents and distribute them as needed.
• Facilitate the advancement of documentation through the eBuilder processes.
• Support project teams on document requirements.
• Ensure document transmittals by others are accurate and complete.
• Proactively communicate with project teams to manage project requests, prioritization, and workload.
• Maintain and continuously improve the Change Control process.
• Contribute to the development of department policies, including documentation, storage, and organization policies.
• Initiate corrective action for continuous improvement of efficiency and customer service.
• Perform quality assurance and quality control of all applicable documents.
• Perform periodic archiving and audits to maintain document repository standards.
• Investigate compliance as necessary.

Requirements :

• Minimum Associate’s degree; BS Degree highly preferred
• Minimum two (2) years of professional experience as a document controller in the engineering and/or construction field.
• Must pass a federal background check.
• Technical Skills: MUST HAVE at least two years of work experience with Proficiency in e-Builder Construction Management Software and Microsoft Office Suite – WORD, Excel, PowerPoint.
• Knowledge: Records management concepts, procedures, and standards. Knowledge of PANYNJ processes and procedures a plus.
• Communication: Excellent verbal, written, and organizational skills.
• Problem-Solving: Proficient in analyzing data, problem identification, and resolution, able to generate clear/concise reports indicating key issues, multi-task, and prioritize work.
• Team Player: Able to work cross-functionally as part of a large team

Sunland Group, Inc. is a multidisciplinary company of professionals that was founded in 1985. We provide program and project management, engineering, architecture and construction management services for a variety of clients. Check out our website

Company Description

Sunland Group, Inc. is a multidisciplinary company of professionals that was founded in 1985. We provide program and project management, engineering, architecture and construction management services for a variety of clients. Check out our website