Legal Administrative Assistant

Job Description

Job Description

We are looking for a highly organized Administrative Assistant to support daily operations for a Law Firm near Parsippany NJ. This role is well suited for someone who can manage multiple tasks with accuracy, communicate effectively with internal and external contacts, and maintain a discreet, confidential approach to administrative support. The position will provide essential coordination for schedules, documents, and front-office activities while helping the team stay efficient and responsive.

Responsibilities:

• Manage calendars, schedule meetings, and coordinate appointments to keep daily operations running smoothly.

• Prepare, format, and organize documents, correspondence, and office records with a high level of accuracy.

• Serve as a primary point of contact by answering inbound calls, greeting visitors, and directing inquiries appropriately.

• Maintain data entry tasks and update internal files, databases, and tracking systems in a timely manner.

• Support office staff with administrative coordination, follow-up tasks, and general office assistance.

• Communicate with clients, external partners, and other stakeholders in a clear and courteous manner.

• Handle sensitive information with discretion while ensuring files and communications remain well organized and up to date.

4 year college degree absolutely required, preferable in criminal justice, law or related field

Prior experience in an administrative, office support, or receptionist position.

Strong ability to manage multiple priorities and maintain attention to detail in a fast-paced environment.

Proficiency with Microsoft Office applications, including Outlook and Excel.

Clear written and verbal communication skills with a customer-service approach focused on attention to detail.

Comfortable handling inbound calls, scheduling tasks, and document preparation responsibilities.

Data entry experience with the ability to maintain accurate records and organized files.

Ability to work with confidential information using sound judgment and discretion.