Project Coordinator

Job Description

Job Description

OBJECTIVE:

Under the supervision of a technical project manager, provide support for the project management of R&D and CDMO customer projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide support to the project management team for the life cycle of customer projects
• Coordinate the receipt/release of incoming material by generating the required PO’s, material specifications and obtaining the necessary release documentation.
• Work with cross-functional team members and external suppliers/vendors to ensure project related tasks are understood and delivered on time.
• Working in support of the project management team, participate in client meetings, including development of agendas, capturing meeting minutes and assigning action items.
• Maintains effective communication and working relationships among the project team.
• Help in the facilitation of on-site client on-site visits and working sessions.
• Work with the technical project management team to identify, monitor, communicate and resolve issues, scope changes, or other project objectives that may arise during project execution.
• Prepare and present project progress reports and presentations as required.
• Use the enterprise resource planning (ERP) system for POs, part numbers, invoicing, shipments, inventory, work orders
• Activity and backlog tracking, budget tracking, and follow-up to assist the PM team.
• Use Microsoft Project and Excel to manage project timelines and deliverables.
• Organize and maintain project files for clients on file sharing platforms (such as SharePoint).
• Carries out duties in compliance with all federal and state regulations and guidelines.
• Complies with all company and site policies and procedures including but not limited to safety, standard operating procedures, and work instructions.
• Remains current in profession and industry trends.
• Makes a positive contribution as demonstrated by:
  • making suggestions for improvement
  • learning new skills, procedures, and processes.
• Is available for other duties or overtime as required.

QUALIFICATIONS AND EXPERIENCE:

• HSD/GED required; Associates degree or bachelor’s degree is preferred. Will accept a minimum of 2 years relevant work experience in lieu of degree.

COMPETENCIES/SKILLS:

• Read and interpret documents such as standard operating procedures, manuals, batch records, work instructions and specification
• Legible Handwriting
• Communicate clearly in writing and orally.
• Demonstrate practical knowledge of 21 CFR 210, 21 CFR 211, 21 CFR Part 11, Eudralex Volume 4, and Annex 13.
• Demonstrate effective collaboration and teamwork.
• Demonstrate experience working in a cGxP environment.
• Familiar with project management tools and technologies such as Microsoft Project.
• Successfully completes regulatory and job training requirements.
• Computer skills:
  • Microsoft Word, Project, Excel, and SharePoint
• Enter data into computer using software applications for data entry and word processing.
• Work and be proficient with e-mail systems.
• Ability to perform repetitive tasks while maintaining speed of work and attention to detail without loss to production.
• Ability to work with others in a team environment.

SUPERVISORY RESPONSIBILITIES:

• None

WORK ENVIRONMENT:

• Standard office environment with some operation in packaging/warehouse setting.

PHYSICAL DEMANDS:

• Office Environment (standing and sitting) requiring minimal physical exertion.

TRAVEL:

• Travel will be required less than 10% of the time.

The job demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job. It is intended to be a reflection of those principal job elements essential for recruitment and selection, for making fair job evaluations and for establishing performance standards. The percentage of time spent performing the various job duties is not absolute. The incumbent shall perform all other functions and/or be cross trained as shall be determined by the sole discretion of management, who has the right to amend, modify, or terminate this job in part or in whole. This document is not a contract for employment.

EXPERIC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.