Customs & Import-Export Specialist (Remote, NJ)

With a passion for life

Join our diverse teams of passionate people and a career that allows you to develop both personally and professionally. At Getinge we exist to make life-saving technology accessible for more people. To make a true difference for our customers – and to save more lives, we need team players, forward thinkers, and game changers.

Are you looking for an inspiring career? You just found it.

Job Overview

The position will manage import customs clearance processes to execute the daily movement of freight and parcel shipments to our customers and internal network. The position operates in a fast-paced environment and works closely with our third party logistics teams for order fulfillment. The position works with minimal supervision and is responsible for the accurate and timely submission of customs entries for clearance through U.S. Customs and Border Protection and Partner Government Agencies (PGA). It handles high volume import/export documentation while maintaining accuracy and efficiency standards. It is required to prepare import/export documentation (Customs entry package, SLI, export certificates, export declaration and carrier air waybills) between customers, vendors, forwarders, brokers, and other government agencies. This position will be remote, however requires in-person training in New Jersey for the first 2-4+ weeks.

Job Responsibilities and Essential Duties

• Process Customs entries within a 5 day window of vessel arrival, ensure Customs release and update file notes. Minimum file count 75 entries monthly. This includes following up with U.S. Customs, FDA and other PGAs to ensure releases are posted timely.

• Process timely ISF no later than 24 hours before vessel departure.

• Able to review documents and assess accuracy, verifying country of origin/export, IOR, terms of sale and value to ensure that compliance with all applicable laws and regulations prior to entry submission to U.S. Customs and Partner Governmental Agencies (PGAs) are achieved for import/export shipments.

• Coordinate exams/sampling, communicate holds, monitor timeframes when FDA detained and ensure FDA refusals are properly handled timely.

• Responsible for day-to-day coordination, execution, and tracking of import/export shipments shipped from our Distribution Center and manufacturing plants.

• Process international export outbound orders timely for entities to maintain KPI’s & customer expectations, and prioritize, arrange booking and schedule pickups for export freight shipments.

• Process Dangerous Goods freight and parcel orders according to Department of Transport (DOT) & International Air Transport Association (IATA) regulations.

• Review and properly rate commercial invoices to verify the accuracy of classification and/or valuation.

• Follow Automated Commercial Environment (ACE) audit procedures and ensure all import auditing inquiries are handled in a timely manner (prior to duty payment).

• Calculate duties and taxes to ensure the correct fees are paid to US Customs.

• Create internal Automated Clearing House (ACH) report and send to Account Payable for processing against General Leger accounts.

• Administrative responsibilities include:

• Maintain all customs documentation in conformance with U.S. Customs record retention requirements, and manage documents by maintaining all import and export documentation to designated SharePoint folders.

• Handle internal billing and preparation of weekly reporting for import/export shipments.

• Follow up on all import/export parcel exceptions and clearance delays until delivery is confirmed.

• Communicate with cross functioning teams for any import/export requirements or exceptions found in freight documents, ship instructions or physical cargo receipt, and provide ongoing support for internal operations with overseas factories and Sales and Service Units (SSU).

• Post entry summary corrections or updates and applies for refunds when applicable.

Minimum Requirements

• Bachelor’s degree in International Business, Supply Chain Management or related field, or equivalent combination of education and relevant experience

• Minimum of 3 years of experience in the freight forwarding industry

• Minimum of 3 years’ brokerage experience working as an entry writer

• Minimum of 2 years’ experience with USHTS, Schedule B and ECCN classifications

• Minimum of 2 years’ experience with Partner Governmental Agencies – CBP, FDA, EPA, TSCA

• Knowledge of general freight forwarding terms and standards

• Experience with Dangerous Goods & Hazmat shipment requirements

• Certification in Certified Export Specialist (CES), Certified Customs Specialist (CCS), or Certified Import Specialist (CIS) strongly preferred

• SAP and GTS system experience preferred

Required Knowledge, Skills and Abilities

• Ability to prioritize and multi-task in a fast-paced environment with strong time management skills and ability to be consistent in follow-up and follow-through

• Understands and responds to situations that require a sense of urgency

• Analytical, problem solving and decision-making skills

• Strong organizational skills and attention to detail

• Strong customer service skills and able to build relationships with cross functioning teams

• Excellent oral, written communication and interpersonal skills

• Proficient in Microsoft Office programs

Supervision/Management Of Others:

• The position does not supervise/manage other employees.

Internal and External Contacts/Relationships

• All levels of employees

• External customers and governmental agencies, forwarders, brokers and vendors.

Environmental/Safety/Physical Work Conditions

• Ensures environmental consciousness and safe practices are exhibited in decisions

• Use of computer and telephone equipment and other related office accessories/devices to complete assignments

• May work extended hours during peak business cycles

The salary range for this position is between $70,000-90,000 per year depending on experience and location with an 8% bonus.

#LI-MV1

About us 

With a firm belief that every person and community should have access to the best possible care, Getinge provides hospitals and life science institutions with products and solutions aiming to improve clinical results and optimize workflows. The offering includes products and solutions for intensive care, cardiovascular procedures, operating rooms, sterile reprocessing and life science. Getinge employs over 12,000 people worldwide and the products are sold in more than 135 countries.  

Benefits at Getinge:

At Getinge, we offer a comprehensive benefits package, which includes:

• Health, Dental, and Vision insurance benefits
• 401k plan with company match
• Paid Time Off
• Wellness initiative & Health Assistance Resources
• Life Insurance
• Short and Long Term Disability Benefits
• Health and Dependent Care Flexible Spending Accounts
• Commuter Benefits
• Parental and Caregiver Leave
• Tuition Reimbursement

Getinge is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, genetic information, national origin, disability, protected veteran status or any other characteristic protected by law. Reasonable accommodations are available upon request for candidates taking part in all aspects of the selection process.